Belmont Baseball Organization

Meeting Minutes

January 14, 2010 at Belmont Elementary School Library

Attendance: Tracey LeClair, John Thurber, Brian Mackes, Candice Murray, Michelle Contigiani, Tina Fleming, Dave Wilder, Donna & Tony (Canterbury Little League Representatives), Rebecca, Jim & Drew (Tilton-Northfield Little League Representatives.)

Meeting called to order by Tracey at 6:35pm

Inter-League Play (Laconia, Tilton-Northfield & Canterbury): · Representatives from Tilton-Northfield & Canterbury were in attendance to discuss participating in inter-league play again this coming season.

Canterbury · Softball: Donna (representative from Canterbury) would like to send her softball players to play on our teams again this year as she does not have enough to field a team. Both organizations felt it worked out well last year. Michelle motioned to allow Canterbury girls to play on our softball teams, John second the motion, all in favor, motion passed unopposed. · Baseball: Canterbury played Belmont in the coach-pitch, minor and major league divisions last year. There was some discussion regarding the concern from last season regarding the use of players from different teams "pool players". Per little league rules, in order to avoid forfeiting the game, a player from a pool of players may play. This player cannot pitch. · Canterbury would like to play more games at the major and minor league level if possible.

Tilton-Northfield · Tilton-Northfield played Belmont in both the minor and major league levels last season. One concern that was brought to the board's attention was during a minor league game, the T-N pitcher wanted to be moved closer to home plate because he couldn't reach the plate from the pitching rubber. This won't be a problem this season as T-N has changed that rule. · T-N also discussed setting an inning limit for minor league games at 4 innings. If this passes, Belmont will have to abide by that rule when playing in Tilton-Northfield. · Another concern that was discussed was the stealing of home. This rule needs further clarification as each coach (Belmont & Tilton-Northfield) interpreted it differently. The purpose of this rule was so scores weren't inflated by scoring on passed balls. After much discussion - it was determined BBO needs to re-word that rule. · BBO, Canterbury & Tilton-Northfield will need to coordinate the rules to avoid any confusion this season. · Brian motioned to inter-league play with Tilton-Northfield (at minor & major league level) & Canterbury (at coach pitch, minor & major league levels) for the 2010 season. John second the motion, all in favor, motion passed unopposed.

Minutes from December Meeting: · December's Meeting minutes were distributed and reviewed. Going forward, meeting minutes will be emailed directly to Board members for their review - a copy will also be posted on the website-with a note stating "pending approval". · Brian motioned to accept December's meeting minutes, John Thurber second the motion, all in favor, motion passed unopposed. · Tracey has received confirmation that we are able to use the school for registration/try-outs. Tracey will book the Corner Meeting House to hold the draft. · Candice will email Cyndi a copy of December's minutes which lists dates/times to be posted on website & put in the newspaper.

Treasurer's Report: · Tina provided copies of the current balance of accounts. · Brian motioned to accept the treasurer's report as submitted, Dave second the motion, all in favor, motion passed unopposed.

2010 Season Preparation: Fees: Tina motioned to set fees at $35 per player with a cap at $70 per family. John second the motion, all in favor, motion passed unopposed. Registration Dates: Registration dates were set at December's meeting and have since been approved by the school for use of the facility. Try-Out Date: Try-out date was set at December's meeting and has since been approved by the school for use of the facility. There may be a conflict with the snow date of try-outs. Spring Warm Up: Tabled until next month as Steph was not at meeting. Field Maintenance: We have received a quote from Turf Pro regarding field maintenance. The quote outlines in detail what needs to be done to bring the fields back up to good condition. Turf Pro did do some maintenance to the fields in the fall of 2009. Michelle motioned to use Turf Pro for field maintenance (including mowing and fertilization). Motion tabled until next meeting pending discussion with current mower. Sponsors & Banners: · We are going to leave the current sponsorship amounts unchanged. $250 for a minor league, coach pitch or t-ball team and $350 for a major league team. Tina has secured team sponsors for the major league teams - Piche's, C&S & Fleming Garage Door. Letters and sponsorship forms will go out to all business that sponsored teams last season. · We are still looking for a company that will make the banners at a reasonable cost. · We owe Fred Fuller Oil a banner from last year as they paid for one, but due to a problem with the file, one was never made for them. Russ will make this banner for us - but needs a new file sent to him. · On the topic of sponsors - Tina has come up with the idea to do an opening day "booklet" as a resource for parents. This booklet could list team names/coaches, sponsor info, board member info as well as the Little League pledge and code of conduct. Tina will outline booklet for February meeting. Fundraising: · Tina also discussed changing the fundraising calendars to distribute the cash prizes more throughout the month with the final day payout being $500. Candice motioned to change the fundraiser, John second the motion, all in favor, motion passed unopposed. · Tracey and Tina will need to work on a budget for the upcoming season. Pictures: · Board discussed company BBO used last year - NEAT Photos. Company was prompt and was set up on time. They were easy to work with and evening ran smoothly. Biggest concerns were getting the players there on time and getting the packets distributed to parents earlier. Packets should be distributed at the coach's meeting. Brian motioned to use NEAT Photos as our photographer this season, John second the motion, all in favor, motion passed unopposed. Tracey will contact NEAT regarding getting the packets sooner, having a team picture for every player and also a team picture for sponsorship plaques. · Someone from the board needs to be the coordinator for this season's picture day. Picture day is set for Thursday, May 6th. Tina offered to assist. Someone will need to be there from 4pm until roughly 8pm. Tracey will request use of the BMS gym.

Equipment: · Brian has inventoried the equipment in the shed at Bryant field. An inventory cycle is needed! BBO should know what equipment they have before and after the season as well as the age and condition of the equipment. · On the topic of equipment needed - a table for the scoreboard computer (field 5) is needed. Bryan will get some prices · We also need a box for the T-ball field that can be locked. (Similar to the one at the elementary school) and the field lining grid (2 for baseball and 1 for softball).

2010 BBO By-Laws: · See draft of By-Laws. Tabled discussion following the "try-out" section. Board members to fill in the rest and discuss at February meeting.

Redistricting Update: · Tracey has been in touch with Mary regarding the redistricting. The discussion to redistrict has moved onto the Charter Committee - Eastern Region is in favor - we should know soon what the decision is.

Old Business: · Rule changes will be discussed at February's meeting.

Meeting adjourned by Tracey at 9:30pm

Belmont Baseball Organization

Meeting Minutes

04/09/2009

Meeting called to order at 6:40

In attendance: Dave Wilder, Michelle Contigiani, Mike Lima, Tina Fleming, Dawn Watson, Jeff Pluskis, Russ Davis, Cyndi Yelle, Barbara Ribeiro, and John Thurber.

Motion made to accept March's meeting minutes by Tina, seconded by John. Motion passed.

Treasurer's Report: Brookside has been spoken with; Chris says that they are in as sponsors. Breakdown of the treasurer's report has been made per Russ's request. Credit form Piche's and Belmont Hardware has been received. Every team has been covered for a sponsor this year. Tina will continue to work on the fundraisers. Motion made to accept and approve treasurer's report made by Cyndi, seconded by John Thurber.

Other Business: Email from Tracey read, she is unable to attend this meeting, she emailed in regards to unscheduled practices taking place. No Sunday practice can be had by a BBO coach without permission from the BBO board. Russ will draft a letter. The portable potty that is currently at the field needs to be moved to a different spot, it may be tipped over where it is. We should have the water turned on in mid April, possibly the 17th that is when BMS opens their season. Russ is speaking with Tilton Northfield waiting for team names to make schedule with Major and Minor baseball teams. Our Major teams have a lot of home games this year. The Babe Ruth team so far this year is looking a bit bleak. They need 44 players for 6-8 teams and so far they only have 4 teams. The coach put in a request to use Bryant field. This request may not affect us. Russ will post a preliminary list of officers on duty in the concession stand. Concession Stand: Dawn is still working on a book for how and what to do to operate in the concession stand. Dawn is also looking to get a mailbox system set up in the concession stand for officers. Dawn is also in talks with Coke about getting the cooler fixed, it seems to leak, as well as an idea of having breakfast sandwiches on Saturday mornings. Opening Day: Dawn is looking to use a grill for opening day instead of the steamer and foreman at the concession stand. Barbara will sell t-shirts outside of the concession stand.

Sponsors: Major uniforms: Only really have 4 old uniforms from Home Beautiful when that team disbanded a couple of years ago. Decided by board to have new sponsor for Major Softball, Fleming Garage Door as new Major Softball sponsor, this gives us sponsors for both Major Softball teams. Tournament play: Vote for Board members to pick Managers for 9, 10 and 11, 12 year old tournament teams. Equipment: Michelle is going to Dick's to get baseballs/softballs. Jeff will be passing the equipment out to coaches. Russ will look into the new BpF 1.15 on each bat this year. Interleague play: Bill Salta and Jim Shevlin asked about leading in minors. No leading until after the ball is delivered to the catcher is acceptable to them. Motion to adjourn made by Cyndi Yelle at 9:10; seconded by Barbara Ribeiro. Motion passed.

Belmont Baseball Organization

Meeting Minutes

February 12, 2009

Meeting called to order by Russ Davis at 6:30 p.m. In attendance:

Russ Freelove, Jim Shevlin, Andy Moore from Neat Photos, Candice Murray, Russ Davis, John Thurber, Donna Hennessey, Jamie Derosier, Dawn Watson, Gary Spaulding, Tina Fleming, Jeff Pluskis, Michelle Contigiani, Lisa Magerer and Barbara Ribeiro.

NEAT Photo Presentation: Andy Moore presented pictures and explained team photos as well as individual photos he has taken in the past years. NEAT photos can personalize photos and have them ready in less than two weeks. Everything comes back in a bag for each team in separate envelopes; the coaches will get the photos. They also do sponsor plaques with a 5x7 photo of the team. Parents will be able to pre-order photos as well as order photos on-line. Parents will also have the opportunity to buy the image for $25.00, includes the copyright, and take the image anywhere they would like to have photos made. Andy said that he prefers to take photos inside, but can take them outside if we wish. For our roughly twenty-two teams he will need two set-ups.

Tracey LeClair motioned to switch to NEAT photos for the 2009 season, Barbara Ribeiro seconded the vote. Motion passed unanimously.

Date set for photos for May 14, 2009, we will have photos back on June 5, 2009.

Andy will need from us roughly how many teams with coaches as well as directions to the gym with the team schedules. Tentatively photos set to be taken at Belmont Middle School in the gym, first group to arrive around 5 p.m.

Inter-League Play: Donna Hennessey, President of Canterbury LL, as well as Gary Spaulding, Vice President of Canterbury LL, also Jim Shevlin from Northfield/Tilton LL. Donna Hennessey opened up and wanted to know about Inter-League play as well as having softball play with BBO. The Canterbury LL did not have enough players over the years to have enough for a team, and will not have enough this year either. Michelle and Tina discussed the rules of Little League (LL) being that Canterbury is allowed per LL rules to join with Belmont even if they have enough to make a softball team. We/they need to have a waiver for LL with all of the children who wish to play with Belmont. (They should be able to put all of the names on one waiver.) The board encouraged Canterbury to tell their major softball players to come and register with Belmont, and to bring photo copies of their birth certificates. For now when we accept a registration from Canterbury we are to keep the check with the registration. Belmont has about a dozen twelve year olds for the softball program. Donna informed us of the fact that Canterbury has new softball equipment and a lot of blue pants that could be used for softball; they can also supply matching socks. She also informed us that she has a sponsor for a softball team already.

Michelle motioned for acceptance to let Canterbury softball register and play with Belmont, Tracey seconded vote. Motion was passed unanimously.

Inter-League play for Majors/Minors and Coach Pitch-Canterbury looking to play us, Loudon went to Cal Ripken so they no longer have teams to play. Tilton/Northfield wants to play Belmont as well. Canterbury has 2 Minor teams and 1 Major (ages 10-12) as well as 2-3 Coach Pitch teams. Tilton/Northfield has 3 Major teams (ages 10-12), 4 Minors (Farm) (ages 7-11), and 4 Coach Pitch (Rookie) teams. Canterbury is willing to use Belmont fields for as many games as possible. With the Coach pitch it is an opportunity for Canterbury to get out of town. Their fields are not that good. Donna suggested that even if we get a couple of games it would add to their experience. Canterbury would come here (Belmont) for all Coach Pitch games. Tilton/Northfield Coach Pitch-Jim suggested maybe at the end of the season Coach Pitch could have a tournament, but as far as his Coach Pitch traveling, they are not looking for that. Tilton/Northfield Farm League (Minors)-Belmont would not like to have the coach come in to pitch, that's why Belmont Baseball has a five run rule. Jim said that Tilton/Northfield is not opposed to changing the rule on that. Canterbury Minors would like to play against Belmont Baseball minors

Inter-League with Majors with Tilton/Northfield-Tracey and Jeff Pluskis brought up the fact that it has been difficult with them. Last year we were scheduled to play games with them that were cancelled and not rescheduled. Games were also cancelled without the knowledge of the Belmont teams. Jim informed us that the "problem" coach has not been welcomed back to their league. He assured us that the problems of last year are gone, and that looking to the future Tilton/Northfield (T/N) does not anticipate any problems. Tracey brought up her concerns with T/N of their level of play not being as high as Belmont Baseball. She asked if T/N will need to restructure their program to change the ages. Jim informed us that they did lose a lot of twelve year olds, so his teams will be young this year. Another concern with T/N is that we want our players to pitch the entire game, not have the coach come in after four balls. Jim said that he would also bring that to T/N board to discuss Tracey was also concerned with our loyalty to Laconia LL. Laconia fields we are told will be ready in the spring for baseball/softball.

Canterbury LL Majors will be young also. Their league lost nine twelve year olds. Only have three to four returning major players. Donna informed the board that Canterbury has the same rules in place as Portsmouth LL, which are very similar to BBO.

A motion was made by Tracey LeClair to play Canterbury a couple of Coach Pitch games at home, as well as Minors and Majors and inter-league play with T/N pending his boards approval all games following Belmont Baseball Organization rules. Dawn Watson seconded the motion. Motion was passes unanimously.

Tabled was the idea to have a Coach Pitch tournament at the end of the year.

The board discussed the use of Canterbury equipment, and thought it would great if Belmont softball could use it, just make sure Canterbury marks their equipment clearly. Gary Spaulding brought up the idea they had done with Loudon over the years of having an Inter-League tournament. They just traded a trophy; Canterbury is currently in possession of that trophy having won last year. Canterbury also plays in the Jimmy Fund program each year in July taking their best players from minors to play twelve games in Manchester, he was wondering if that is something that Belmont and T/N would like to participate in as well. It is a fundraiser for the Jimmy Fund. The idea was tabled until further meeting.

Meeting Minutes: Motion to accept last month's minutes from Tracey, John seconded. Motion passed unanimously. Tracey and Dave did mention to send a rough set of minutes to board members before meeting so that they can be voted upon and looked at before next meeting.

Treasurers Report: All updates now included. Motion to accept last months (February and January) Treasurer's report as written, made by Michelle, seconded by Barbara. Motion passed unanimously. Tina discussed the budget for 2009. She adjusted for printing costs and girl's uniform shirts from last year. The fundraiser is a concern. The dates may be too early. She is wondering if we should change the date of the fundraiser to the 10th of May. Cyndi let them know that last year she was still receiving fundraisers after they began pulling the tickets for prizes. It was advised for Tina to push the date back ensuring that she would have better luck having all of the fundraisers in. We have lost a couple of sponsors; Laconia Police as well as Bonnet Page and Stone. Laconia Police was a Major Softball team sponsor. Tina informed the board that Pemi-Glass has agreed to sponsor and T&L concrete has said they want to sponsor. She will continue to work on the sponsors. Cyndi did let her know she would help Tina if she needed it.

Re-drafting: Tracey thought that we may not know if we need to redraft, we have to see after the try-outs. With majors have to place the twelve year olds. She does not think that we have a lot of ten year olds trying out. We need to look at the amount of twelve year olds to determine how many major teams we may need. Tina expressed her concern with not knowing if they are having three teams. Tracey let the board know that there were nine eleven year olds in minors last year. Tabled the discussion until next meeting.

Belmont Baseball Organization rules have to be addressed, and revised. Major baseball league age is to be changed to 9-10 years old, with the minor baseball, rule #10 to be added to have the player pitch-no exception. Minor softball girl's league age changed to 7-12 years old, and an adjustment to rule #9 with minor softball, a player has to pitch entire inning. Russ will adjust regulations and playing rules. Spring warm-ups: We need to make sure that we have baseball represented, with Travis Colby not coming to the meetings; we can not let him know what needs to be done.

Opening season-Russ will talk to Laconia.

Field Maintenance: Still being worked on.

Meeting adjourned at 9:05.

Respectfully submitted, Cyndi Yelle Secretary Belmont Baseball Organization

BBO Monthly Meeting Minutes 01/12/09

Belmont Baseball Organization

BOARD MEETING

January 12, 2009 Belmont Elementary School Library

Meeting called to order by Russ Davis at 6:45 p.m.

In attendance: Tina Fleming, Russ Davis, Tracey LeClair, Barbara Ribeiro, Michelle Contigiani, Cyndi Yelle and Jeff Pluskis.

Russ Davis, new President, thanked everyone for stepping up; he reminded everyone that we will need a new president for next year. We should begin to look to get someone interested to shadow this year for the next season.

We did not receive meeting minutes from November.

Treasurer's report was reviewed and tabled until the next meeting. It was decided to only leave $1500.00 in the concession stand account. Dawn Watson, concession stand coordinator, will send a check to Tina for the amount over that.

The budget for this year was also discussed and tabled until next months meeting. Some revisions need to be made. We also need to budget for facility fees, try-outs and possible warm-up times.

Dawn Watson is still talking to Major Brands about a donation for a microwave. She will inform the board as soon as she knows something.

Tina Fleming discussed some apprehension in the sponsorship letters, Cyndi Yelle said she would help her anyway she can with them.

Gretta and Tina are working on getting a grant from the Manchester Monarchs.

2009 fees were discussed. It was agreed to continue with the $35.00 per player and $70.00 per family cap. We will continue with the calendar fundraiser, last year we made a $5200.00 profit from them.

Last year we missed a registration day due to snow. This year we are planning to have registration on Saturday, February 7, 2009 from 8:30-2:00, Thursday February 12, 2009 before the meeting from 5:00-6:30 and Wednesday February 18, 2009 5:30-7:30. We need at least 2 people to help with registration. All the registrations will take place at Belmont Elementary School.

We will need flyers that are approved by Mike Cozort, Superintendent, to go home for registrations, Barbara needs to contact Dave Wilder for the information.

Redrafting was discussed, Minor teams must be redrafted per Little League rules, and the board will continue to discuss redrafting Majors. Jamie D's Major team has 5 returning players and the other Major team has possibly 7 returning. The board tabled the vote to redraft Major's until after the try-outs. We need to find out if Canterbury has enough players for a Major Softball team.

Spring warm-up was discussed. Question was whether it was worth it or not? We will continue to discuss it at next meeting.

Tryout Date set for March 21, 2009 with a snow date of March 28, 2009. Tracey will send in a facility request form asking for the times of 3:00-7:00. All registrations will be accepted until the try-outs.

Field maintenance: Tracey will ask Bob Carney for an estimate for the next season. Bob maintained the fields this past season and did an excellent job. Russ will call CBH to irrigate.

Banners: If Major Brands donates a microwave then we will make a banner for them.

Plaques: Some of last years plaques still have not been given out. Cyndi offered to help Tracey distribute any that she had left over. It was discussed whether we should mail them as we had in the past, or continue to distribute them in person. No decision was made.

Inter-League play: Laconia has 2 junior girls' teams to complete. Perhaps we should include 12 year olds in our registration to see if they are interested in playing in the Junior League. Canterbury is under their own charter, we need to know how many they have for softball. It was discussed to invite Canterbury and Northfield to our next meeting to find out about their new boards, and about Inter-League play.

Old Business: Middle school dugouts have been changed.

Meetings will be back to the second Thursday of each month. In March we need go over the Little League Rules and Regulations.

The Sargent Fund letter has been sent out already by Cyndi. Tracey will be buying paper and what not for the flyers, maybe we could possible set up an account with Staples, and Tina will look into that. We need to order operating manuals at least 10 of them, Tracey will do that.

Ice Packs: They need to be ordered for all of the coaches. Although it was a good idea, and cost effective to hand out ice for injuries, the concession stand is not always open.

Michelle Contigiani motioned to adjourn the meeting at 8:40 p.m., Tracey LeClair seconded it.

Meeting Adjourned; next meeting on February 12, 2009 at Belmont Elementary School, 6:30 p.m.

BBO Monthly Meeting Minutes 11/13/08

Belmont Baseball Organization

BOARD MEETING

November 13, 2008 Belmont Elementary School Library 6:30 p.m. - 8:20 p.m.

ATTENDANCE: Tracey LeClair, Russ Davis, Cyndi Yelle, Dawn Watson, John Thurber, Don McLelland, Michelle Contigiani, Dave Wilder, Steph Derosier, Jeff Pluskis, Gwendolyn Drew, Barbara Ribeiro, Tammy Barrile, Brian Barrile, Candice Murray, Travis Colby and Shari Colby.

TREASURER'S REPORT: Cyndi Yelle distributed a copy of the Treasurer's Report approved in October 2008.

OLD BUSINESS: Doug Ellis has approved our request to bring in someone to add power capability to the breaker box in the concession stand. It was suggested that this be done during the 2009 Field Clean Up.

Tracey spoke with Mary Nyhan with regard to a junior girls' softball division. Laconia had one team last year. Tracey will call Mary to get more information including who they played. It is difficult to ascertain whether or not Belmont will have enough interest and numbers to put a team together. This will need to be discussed more in the future.

Posts have been reinserted at Bryant Field and a chain has been put up to keep people from driving on the field. Russ will hang on to the key for future need. The back room of the concession stand has been cleaned out by the school.

Dave and Tracey have removed the tarp from the Field 5 backstop, the sponsor signs have been removed and the flag taken down. The flag will need to be replaced for next year. The batting cage net needs to be taken down and put in the shed.

Dave Price has been asked to turn off the hot water tank in the concession stand otherwise the concession stand is clean and ready for winter. The popcorn machine has been returned.

The school, in error, has aerated and fertilized Field 5. Bob Carney maintained the field through the summer up until September. The field is in great condition. Don bought the flash drive and has put the Coaching Coordinator's information on it. It has been given to Dave for the Information Officer's information.

Dawn requested permission to purchase a BJ's Membership through BBO. Russ Davis motioned to accept request, Dave Wilder seconded. Motion passed unanimously.

NOMINATIONS FOR 2008 BOARD MEMBERS:

The following individuals were nominated for the Board in October and accepted their nomination:

Tracey LeClair, Michelle Contigiani, Cyndi Yelle, John Thurber, Dawn Watson, Jeff Pluskis, Tina Fleming, Russ Davis, Steph Derosier and Barbara Ribeiro. Steph Derosier rescinded her nomination.

Per ballot and vote, the following individuals were voted in as Board Members for 2009:

Tracey Leclair, Michelle Contigiani, Cyndi Yelle, John Thurber, Dawn Watson, Jeff Pluskis, Tina Fleming, Russ Davis, Barbara Ribeiro and by write in Travis Colby.

Public session of Board Meeting adjourned at 7:55 p.m.

Closed session began at 8:00 p.m.

The positions were accepted as follows:

President - Russ Davis Vice President - Jeff Pluskis Player Agent - Tracey LeClair Baseball Coaching Coordinator - Travis Colby Softball Coaching Coordinator - Michelle Contigiani Treasurer - Tina Fleming Secretary - Cyndi Yelle Information Officer - Barbara Ribeiro Concession Stand Coordinator - Dawn Watson Safety Officer - John Thurber

Closed session adjourned at 8:20 p.m.

Respectfully submitted, Steph Derosier

BBO Monthly Meeting Minutes 10/09/08

Belmont Baseball Organization

BOARD MEETING

October 9, 2008 Belmont Elementary School Library 6:30 p.m. - 8:10 p.m.

ATTENDANCE: Tracey LeClair, Cyndi Yelle, Dawn Watson, John Thurber, Don McLelland, Michelle Contigiani, Dave Wilder, Steph Derosier, Jeff Pluskis, Tina Fleming, Gwendolyn Drew and Jamie Gallagher.

TREASURER'S REPORT: Cyndi Yelle distributed the Treasurer's Report summing up the 2008 season's expenses and purchases for the season including the tournaments. Steph Derosier motioned to accept the Treasurer's Report and Don McLelland seconded. Motion passed unanimously.

With regard to the concession stand, it was stated that we would need to purchase a new microwave and table for next year. It was also suggested that we purchase a George Foreman grill as Dawn Watson was kind enough to loan us hers for the season. Due to the steady sale of burgers this past season, this request was added to the above items. Michelle Contigiani motioned to purchase a microwave, table and George Foreman grill for next season. Don McLelland seconded. Motion passed unanimously.

Side note: It was suggested that we talk with Doug Ellis to get approval to add more electric capability to the concession stand.

THANK YOU LETTERS: A list has been formed of individuals to send Thank You letters to. Tracey will get the list to Steph Derosier.

It came to the attention of the Board that the Laconia Chiefs Football Organization was anticipating a Thank you in the form of a monetary donation for lending us the "Chief's Lunch Box" during the District Tournament. Due to the cost, time and effort put into cleaning and sanitizing the "Lunch Box" by Board members on their own time, getting it into "working" condition, the new window and the shape in which it was returned to them, clean and with two full tanks of propane it was the general consensus that we had done our share. However, after some discussion it was suggested that the Board make a minimal donation. It also came to the attention of the Board that Laconia Football was also collecting donations for Rich Vasquez. Although BBO had made a donation to Laconia Little League for Rich during the season, Steph Derosier motioned to donate $100 to the Laconia Chiefs along with a Thank You letter and an additional $50 to Rich Vasquez. Don McLelland seconded. Motion passed unanimously.

END OF SEASON CLEAN-UP: The following needs to be done to complete the end of season clean-up. The batting cage needs to be taken down, the tarp on the backstop needs to be taken down, the signs on the Field 5 fence need to come off, and all stored in the shed; the bleachers need to be put back into their pre-season places and the equipment needs to be taken out of the bags and returned to the shelves in the shed. An inventory of teams should be taken to see who has not returned their equipment, books and keys. Dawn Watson has taken care of the hotdog machine and Dave Wilder will return the popcorn machine.

FALL BALL: Due to the lack of numbers, Belmont did not participate in fall ball this year.

NEW BUSINESS: Currently BBO's board members are elected on the second Thursday in November. It is suggested by Little League that elections be held in September or October. Tracey LeClair suggested that the new board consider changing the election of officers from November to September or October effective in 2009.

Don McLelland suggested purchasing a USB drive to use as a back-up of all documents created by BBO. This would alleviate having numerous disks and CDs collecting among different members each year and would gather all information in one place. The drive would remain with the President. After discussion, Don McLelland motioned to purchase the USB drive, Dave Wilder seconded. Motion passed unanimously. Dawn Watson spoke of the confusion and scheduling conflicts that came up this year with regard to the Concession Stand. Late notice of changes, lack of communication or same day communication caused issues. Ideas to resolve the conflicts were talked about. Dawn offered to create the schedule using the master game schedule once completed. Lack of volunteers and criticism toward those that did volunteer was again a concern of the Board. Tina Fleming suggested working with the Senior Center or offering community service hours to high school students.

Steph Derosier suggested adding a Junior softball division,13-14 year-olds, next year to give 7th and 8th grade girls an alternative or addition to Middle School softball. Tracey LeClair will look into the requirements and will talk with Mary Nyhan of Laconia to get her opinion.

The following people were nominated for the Board: Barbara Ribeiro - Accepted Michelle Contigiani - Accepted Cyndi Yelle - Accepted John Thurber - Accepted Dawn Watson - Accepted Russ Davis - Accepted Jeff Pluskis - Accepted Tina Fleming - Accepted Tracey LeClair - Accepted Dave Wilder - Declined Don McLelland - Declined Steph Derosier - Accepted

Tracey LeClair motioned to adjourn the meeting. John Thurber seconded. Meeting adjourned 8:10 p.m. Respectfully submitted, Steph Derosier

BBO Monthly Meeting Minutes 3/13/2008

Belmont Baseball Organization

BOARD MEETING

March 13, 2008 Corner Meeting House 6:30 p.m. - 9:10 p.m.

ATTENDANCE: Tracey LeClair, Dave Wilder, Russ Davis, Sherri Davis, Cyndi Yelle, John Thurber, Steph Derosier, Dawn Watson, Patty Brace, and Jeff Pluskis.

TREASURER'S REPORT: Russ Davis motioned to accept, Sherri Davis seconded. Motion passed unanimously.

REGISTRATIONS: It was determined that no late fee would be collected until the day of tryouts.

SPRING WARM-UP: The spring warm-up is scheduled for Saturday, March 15th, at Belmont Middle School. All players attending the spring warm-up must be registered. Parents should be instructed to wait for their child, not drop them off. There will be several stations set up. Once the players have gone through each station they can leave. The schedule proposed at February's meeting has been changed to the following: Minor Boys 3:30 p.m. - 4:30 p.m. Major Boys 4:30 p.m. - 5:30 p.m. Minor / Major Girls 5:30 p.m. - 6:30 p.m.

TRYOUTS / DRAFT: The draft is scheduled for Saturday, March 22. We are in the process of looking for scorers; past volunteers are at the top of the list.

Due to the new Little League rule, all 12-year old players trying out for Majors will be placed on a major team unless their score significantly determines that they should be placed on a minor team and a waiver be requested. This determination will be made by the Board, if necessary, following tryouts. In addition and due to this change, the draft will take place on a separate day, March 26th or 27th at Bill & Patty Brace's house.

A minimum score for 7-year old girls trying out for minor softball will be determined at tryouts.

FIELD MAINTENANCE: There has been no response to the RFP's that were sent out in the past couple of months, however, there have been two offers received. Charlie Hampey offered a flat fee of $1200 for the season. Bob Carney offered $65 a mow. After a discussion, Don McLelland motioned to hire Bob Carney, Russ Davis seconded. Motion passed unanimously.

In regard to porta-potties, Cyndi made several calls and is waiting on responses. In addition, "Handy House" was recommended.

It was determined that one be placed at the Elementary School beginning April 14 (the first day of scheduled practices) through the end of the season and one on Bryant Field to be removed in August, before Old Home Day.

It was also added that Waste Management donates the dumpster and picks up once a week.

SPONSORS & BANNERS: There have been no banner requests to date. Major Brands needs to submit a piece of artwork for their banner.

2008 RULES & REGULATIONS: ADDED to BBO Local Regulations and Playing Rules - "Players not participating in fundraiser will not be eligible for post season play."

Little League Rule Change for minor baseball and softball - "There will be a maximum of (5) runs allowed by any team in one inning." Formerly (6) runs in one inning.

Steph Derosier motioned to accept the rule changes, John Thurber seconded. All in favor; none opposed.

INTER-LEAGUE PLAY: Belmont will inter-league with Tilton-Northfield and Laconia. A meeting has yet to be scheduled between the three towns.

Belmont will not be inter-leaguing with Canterbury this year.

FUNDRAISERS: Cindy will place the order for fundraisers on March 14th with Winnisquam Printing.

2008 OPENING DAY: Opening day is scheduled for Saturday, April 26th with times to be determined. Regular season will begin on Monday, April 28th with or without an opening day.

COACHES / MEETING: The coaches meeting will take place after the draft. Tracey will submit a Facility Use Form for the High School for Saturday, March 29th from 8:00 a.m. to 12:00 p.m. and Sunday, March 30th from 8:00 a.m. - 12:00 p.m. (as an alternative date).

PICTURES: Tracey introduced some information for an alternative Photography Company. With the success that we have had with Lifetouch for the past few years, Steph Derosier motioned to remain with Lifetouch, John Thurber seconded. 7 in favor, 2 opposed.

OTHER BUSINESS: Patty Brace motioned to nominate Dawn Waston as Concession Stand Coordinator. Sherri Davis seconded. All in favor; none opposed.

Field Clean-up is scheduled for Saturday, April 19th with Sunday April 20th as a rain date.

John Thurber has spoken with Gayle about the updated Safety Plan.

The following IMPROVEMENTS have been suggested:

New benches for Field 3 Green background for Field 5 and possibly for Field 3 Speaker system Reconstruction of Field 5; Russ Davis is in the process of getting quotes A new tractor

Steph Derosier offered to start a collection of used equipment to redistribute to players in need.

Russ Davis motioned to adjourn the meeting, Sherri Davis seconded.

Meeting adjourned at 9:10 p.m.

Respectfully submitted, Steph Derosier

BBO Monthly Meeting Minutes 02/07/2008

Belmont Baseball Organization

BOARD MEETING

February 7, 2008 Belmont Elementary School Library 6:30 p.m. - 9:00 p.m.

ATTENDANCE: Tracey LeClair, Russ Davis, Sherri Davis, Dave Wilder, Michelle Contigiani, Cyndi Yelle, Don McLelland, Steph Derosier, Dawn Watson and Barbara Ribeiro.

JANUARY MINUTES: Russ Davis motioned to accept and Don McLelland seconded. Motion passed unanimously.

TREASURER'S REPORT: Not available for this meeting.

REGISTRATIONS: Tracey, Michelle and Cyndi will hold one more registration at BES this Saturday from 8:00 - 12:30. Tracey and Michelle will be there from 8:00 - 10:30 and Cyndi will be there from 10:30 - 12:30. All registrations received after February 29, 2008 will be charged a late fee of $10.00 per player.

12-YEAR OLDS: Due to the new Little League rule regarding 12-year olds and waivers, it has been determined that the draft will have to take place on a separate day from tryouts. Michelle Plourde has to review any and all waivers received before a draft can take place.

SPRING WARM-UPS: Spring warm-ups for baseball and softball players are scheduled to take place on Saturday, March 15, 2008 at BMS. Minor Baseball players from 2:00-3:00 p.m.; Major Baseball players from 3:00-4:00 p.m.; and Minor and Major Softball players from 4:00-5:00 p.m. It was recommended that parents stay and wait for their player and not drop them off. There is no snow date.

TRYOUTS/DRAFT: As stated above, the tryout date and draft date will have to take place on separate days due to the 12-year old/waiver rule. Tryouts are set to take place on Saturday, March 22 from 8:00 a.m. - 2:30 p.m. at BHS with a snow date of Saturday, March 29, 2008. Times are as follows:

Returning Major Players 8:00 a.m. - 9:00 a.m. Trying out for Majors 9:00 a.m. - 11:00 a.m. Returning Minor Players 11:00 a.m. - 12:30 p.m. Trying out for Minors 12:30 p.m. - 2:30 p.m.

Draft date has not yet been determined. FIELD MAINTENANCE: Several RFP's have been mailed with no response. Russ has been delegated the task of following up on this issue. Further discussion will take place at the March meeting.

SPONSORS AND BANNERS: There have been no requests for banners to date. Prestige Detail and Laconia Police have been removed from the sponsor list and Pemi-Glass, Aaron's and Major Brands have been added.

2008 RULES AND REGULATIONS: The following changes and/or additions to the existing rules have been requested:

ADD - Allow 7-year old girls to try out for minor league softball. The player must receive a board approved minimum score at tryouts to be eligible.

ADD - If a fundraiser is not turned in, the player is not eligible for post-season play.

ADD - To allow stealing home in Minors when the ball is put back into play to a player on the field other than the pitcher.

Mention was made to the 6- run rule per inning being changed to the 5-run rule per inning. This is being further investigated and will be determined at the March meeting.

EQUIPMENT: The following equipment has been requested:

· 3 - Chalk-liners · 1 - Field drag · Tractor - Russ volunteered to make phone calls in regard to getting a tractor donated or sold to us at a discount. · Softball helmets - There was a question as to whether or not they are needed. To be determined. · Scoreboard for the Field 1 (softball field) - (Ask Bill Brace?)

Russ is waiting to hear from Bill Brace in regard to any other equipment that may be needed.

OTHER:

Capital Account. It was recommended that a budgeted amount of money each year be set aside for special projects, including but not limited to a speaker system for Field 5, and dugouts or roofs for the existing dugouts on Field 5.

Tilton-Northfield has invited us to their Invitational Tournament that will take place after Districts. Also, mention was made of us inter-leaguing with them this year. A meeting has yet to take place with their board.

Clinics. There has been no advertisements or mention of any Diamond Star Clinics being held near us this year. One idea was possibly having a clinic for coaches with the high coaches and our players with the high school players. Steph was also going to look into a player's clinic in Pittsfield.

Steph was asked to draft a "Thank You" letter for several people and businesses who volunteered their time to BBO. This list included, but was not limited to Kevin Yelle, Gary Romagnoli, Taylor Rental and Bill Wilder.

Russ Davis motioned to adjourn the meeting, Sherri Davis seconded.

Meeting adjourned at 9:00 p.m.

Respectfully submitted, Steph Derosier

B.B.O. Monthly Meeting Minutes 01/10/2008

BELMONT BASEBALL ORGANIZATION

BOARD MEETING

January 10, 2008 Corner Meeting House 6:30 p.m. - 9:00 p.m.

ATTENDANCE: Tracey LeClair, Russ Davis, Shari Davis, Dave Wilder, Steph Derosier, Michelle Contigiani, Cyndi Yelle, Clay Sargent, Bernie & Nancy Levesque.

TREASURER'S REPORT: Shari Davis motioned to accept and Michelle Contigiani seconded. All accepted; none opposed.

CONCESSION STAND: The concession stand has, in past years, been one of the primary sources of income for this organization. Last year, this was not case. One reason beyond our control was the break in that lost us money as well as food (hotdogs, chips, candy and soda). The most significant cause of this decline was the lack of volunteerism. While board members volunteer their time to organize the season and coaches volunteer their time to coaching the kids, parents are asked to help out in the concession stand. A night or two is required of each team to find volunteers to operate the concession stand from 5:30 to 8:00. In many cases, this did not happen. If a board member was available, he or she filled in, in other cases the concession stand was either shut down early or not opened at all.

Each year, we continually ask for the help of those people whose children are playing baseball and softball. One or two hours are all that is needed from one person. The hours required are very flexible and in most cases we can find a time that will work for you.

REGISTRATION FEE: Due the decrease in funds from the concession stand and the uncertainty of funds in the future, Steph Derosier motioned to increase the registration fee from $30.00 per player with a cap of $60.00 per family to $35.00 per player and a cap of $70.00 per family. Dave Wilder and Sherri Davis seconded. The motion passed unanimously.

REGISTRATION DATES: The following dates were suggested, following approval by the SAU.

Thursday - January 31 from 5:00 - 7:30 at B.E.S. Saturday - February 2 from 8:00 a.m. to 3:00 p.m. at B.E.S. Thursday - February 7 from 5:00 to 6:30 p.m. at the Corner Meeting House

All registrations received after Thursday, February 7, will be charged with a $10.00 late fee per player (no family cap).

Steph Derosier motioned to accept dates; Michelle Contigiani seconded. Motion passed unanimously.

LITTLE LEAGUE RULE CHANGE: Little League rules now require all 12-year old players be placed on a Major Team. A request can be submitted by a parent to the board of directors to allow their child to stay on a Minor Team. The local board as well as the District Manager must approve the request before such player can remain on a minor team. If the request is denied, the player can either remain on the major team or choose not to play at all.

TRYOUTS: Due to the Little League Rule Change for 12-year olds, the re-draft of minor baseball teams and the situation with softball last year, ALL PLAYERS ARE NOW REQUIRED TO TRYOUT.

The following date and times were suggested, following approval by the SAU, for tryouts:

Saturday, March 22, 2008.

Returning Major Players 8:00 a.m. - 9:00 a.m. Players Trying Out for Majors 9:00 a.m. - 11:00 a.m. Returning Minor Players 11:00 a.m. - 12:30 p.m. PlayersTrying Out for Minors 12:30 p.m. - 2:00 p.m.

SOFTBALL: Michelle Contigiani motioned to allow 7-year old girls to tryout for minor softball. Cyndi Yelle seconded. Dave Wilder motioned that a minimum score be determined at the tryouts and draft to allow such a player to be eligible for minors. Cyndi Yelle seconded.

SPRING WARM-UPS: The following dates were suggested, following SAU approval, for the use of the B.M.S. gym for spring warm-ups, to allow players to get ready for tryouts.

Saturday, March 8, 2008 from 1:30 p.m. to 5:30 p.m. Or Saturday, March 15, 2008 from 1:30 p.m. to 5:30 p.m.

A confirmed date will be announced.

FIELD MAINTENANCE: A contractor needs to be found for field maintenance for Field 5. It was determined that the contract would need to extend until after the district tournament. RFP's will be sent out for bids and a determination will be made in the near future.

SPONSORS & BANNERS: Request letters to sponsors need to be sent out requesting the same level of sponsorship as last year. Also, a letter in regard to the banners will be sent out with the request letters. Home Beautiful will not be charged a sponsor fee for 2008 due to last year's situation with the Major Softball teams.

INTERLEAGUE PLAY: Tilton-Northfield has requested inter-league play with Belmont. A meeting will be scheduled with their board to talk about this request and to ensure, if agreed to, that we will all be playing by the same rules.

A meeting will also need to be scheduled with Laconia as they now have a new President and a new board.

Gilmanton, an independent league, was also mentioned as a possible town to inter-league with.

Russ Davis motioned to adjourn meeting, Sherri Davis seconded.

Meeting adjourned at 9:00 p.m.

Respectfully submitted, Steph Derosier

B.B.O. Monthly Meeting Minutes 03/08/2007

BELMONT BASEBALL ORGANIZATION

BOARD MEETING

March 08, 2007 Corner Meeting House - 6:30 p.m. to 8:45 p.m.

ATTENDANCE: Mary Boynton, Bill Brace, Patti Brace, Michelle Contigiani, Steph Derosier, Tracey LeClair, Don McLelland, Gayle Price, John Thurber and Dave Wilder.

MINUTES: The minutes to the last meeting were reviewed. Don made a motion accept and Mary Boynton seconded. All accepted, none opposed.

BUDGET: Budget report was submitted. There was some discussion regarding particular items on the budget. Mary motioned to accept, Don seconded. All accepted, none opposed.

PRE-SEASON CLINICS: Don reported that the clinics went okay. He was a little disappointed with the coach turnout.

REGISTRATION: Tracey reported that the head of the Canterbury Baseball organization would sign off for the major girls to play in Belmont. To date, registration was up to about 200 players, which is about 50 players short of last year.

FACILITIES/BUILDING/GROUNDS: Mike Cozort reminded BBO about using the Facilities Use Form. The Building and Grounds Committee approved the use of banners on Field 5, but said we must get approval for any other signage. The Scoreboard is also subject to the rules of the school board in what was displayed. Mike Cozort expressed concern about over-scheduling kids and suggested that BBO consider "pick-up" games on Saturdays vs. formal schedules for the younger teams.

DRAFT: A lot of discussion regarding the draft ensued. Discussion surrounding differing rules for Minor and Majors, softball vs. baseball took place. It was determined that we can re-draft minor boys and not minor girls as long as we use the Little League Procedures for any draft. Gayle made a motion to keep the Major draft the traditional way with players staying on their same team, Don seconded. All accepted, none opposed. Patty made a motion to redraft at the Minor level, Mary seconded. All accepted, none opposed.

TRY-OUTS: We reviewed that Minor try-outs will be from 10:00 - 12:00 and that Major try-outs will be from 8:00 - 10:00 a.m. Any others will be by exception.

OPENING DAY: Opening Day has been set for April 28th.

BACKGROUND CHECKS: It was reported that Bill Clary said we could have 80 free background checks.

SENIOR GIRLS: John Ford from Laconia LL says he doesn't have a full team. If we were interested in joining the, we would have to pay a team fee of $16 and split all costs at 50% with Laconia. We don't want to send our girls and then they get cut. This is a true travel team as al the teams are in District 1. It was decided to send it out through the database and see what sort of interest we get.

SCOREBOARD: BII might donate a post for the new scoreboard. The name of Ricky Jewel was suggested for an electrician. A materials list will be developed and distributed to see if we can get any donations for materials or service.

SPONSOR LETTERS/BANNER LETTERS: Russ composed the sponsor letters and gave to Tracey. He asked if Gayle could type up and send out. Gayle will work on those and send as soon as possible.

INTERLEAGUE DISCUSSION: Tilton/Northfield wants to inter-league play with us for minors only. They want to play 2 games with each team for a total of 8 additional games. No decision was made.

UMPIRE EQUIPMENT: Bill will order new umpire equipment as needed. Practice balls and new softballs would also be ordered.

LITTLE LEAGUE RULES: It was determined that we will insert under Major and Minors that we will follow the new Pitch Count rules. We will also add a #6 item to Majors and a #7 items to Minors so that it will mirror what Laconia's rules say. We will add to Minors that the 6-run rule does not apply in the last inning. Dave made a motion to accept the rules with the changes described above. Don seconded. All accepted, none opposed.

Mary Boynton made a motion to adjourn the meeting, seconded by Michelle Contigiani. Meeting adjourned at 8:45 p.m.

Respectfully submitted by Gayle Price

B.B.O. Monthly Meeting Minutes 02/08/2007

BELMONT BASEBALL ORGANIZATION

BOARD MEETING

February 08, 2007 Corner Meeting House - 6:40 p.m. to 8:30 p.m.

ATTENDANCE: Tracey LeClair, Dave Wilder, Don McLelland, Michelle Contigiani, Gayle Price, Mary Boynton, Patti Brace, and Russ Freelove.

MINUTES: The minutes to the last meeting were reviewed. Don pointed out a few discrepancies and made a motion accept with corrections and Mary Boynton seconded. All accepted, none opposed.

PRE-SEASON CLINICS/TRAINING: The pre-season clinics start Sunday the 11th. Notices came home from the elementary school. The clinic is structured as follows: 2:00 - 3:00 is instructional and coach pitch, 3:00 - 4:00 is minors and 4:00 - 5:00 is majors. Varsity boys cannot come on Sunday.

REGISTRATION: Tracey reported that she had approximately 80 registrations already. An additional night was discussed and it was decided to have it on March 8th before the board meeting.

CANTERBURY GIRLS: Gayle made a motion to accept Canterbury girls to play on the major teams, if they make it. Mary seconded. All accepted, none opposed.

TRY-OUTS: March 24th will be the date for try-outs. Jim Fortin, Bill Clary, Brett Sottak and Paul Plimpton will be asked to judge. Stations will be Fielding, Catching, Hitting and Throwing, which was the same format as 2006.

DRAFT: Most players should be re-drafted. Discussion of drafting processes took place. Will be tabled until the March meeting. Tracey will explore treating softball draft different than baseball.

OPENING DAY: Opening Day has been set for April 28th.

CONSTITUTION: The Constitution needs to be amended to say that meetings will be the 2nd Thursday of every month. It should also state that the Annual Meeting would be the 2nd Thursday of November. Patty made a motion to change the Constitution. Dave seconded. All accepted, none opposed.

UMPIRE CLINIC: It was decided to hold an Umpire clinic and the date will be determined in the future.

SENIOR GIRLS: Tracey asked if there was any interested in establishing a Senior Girls team aged 13 - 16, which is allowed under Little League. BBO would have to pay a $16 team fee. The general feeling was the concern over its conflict with Middle and High School ball. In general, it was felt there was not support for this level.

OLD BUSINESS: Tracey met with the Building and Grounds Committee who approved BBO to have Banners and a new scoreboard.

PICTURES: Picture Day will be on May 10th. We will use the same format as last year for time frames and process.

LACONIA LITTLE LEAGUE: LLL will be under construction during baseball season. There will be no parking allowed at the Middle School. We are still trying to inter-league with Tilton/Northfield.

MISCELLANEOUS: We received back from Little League excess Charter Fees. The District Meeting will be on March 18th and the location will be announced at a later date.

TOURNAMENT TEAMS: Tournament Teams will be fielded the same way as 2006.

LITTLE LEAGUE RULES: A lengthy review of the Rules and Regulations was discussed. BBO will vote on accepting these rules at the March meeting.

Don McLelland made a motion to adjourn the meeting, seconded by Mary Boynton. Meeting adjourned at 9:13 p.m.

Respectfully submitted by Gayle Price

B.B.O. Monthly Meeting Minutes 01/11/2007

BELMONT BASEBALL ORGANIZATION

BOARD MEETING

January 11, 2007 Corner Meeting House - 6:35 p.m. to 8:30 p.m.

ATTENDANCE: Tracey LeClair, Dave Wilder, Don McLelland, Russ Davis, Michelle Contigiani, Gayle Price, Steph Derosier and John Thurber.

MINUTES: The minutes to the last meeting were reviewed. Russ Davis motioned to accept and Dave Wilder seconded. All accepted, none opposed.

PRE-SEASON CLINICS/TRAINING: Superintendent Mike Cozort approved the BHS gym for Sundays from 2:00 - 5:00 p.m. We will need to pay a custodian to be one from 1:30 p.m. to 5:30 p.m. for a total of $80.00. The rules would be no cleats allowed; only indoor balls are to be used. Don didn't feel that it would not be an issue to end the clinic and have try-outs 2 weeks later. Patty Brace (via an e-mail message sent to Tracey) felt that it is too expensive for the gym. Don wants to hold a coaches session and then to have the coach's help out at the player's clinics. Brett Sottak offered to get his varsity players to come help. It was agreed that the clinic would be better at the High School gym than at BMS. Don feels that holding a pre-season clinic is the way to go to build the program. Tracey suggested that the coaches come together with the kids. Don said he wants to meet with the coaches at least once without the kids. The clinic will be designed by age level and that the kids come for the age level they are appropriate to try out for. Parents must stay during the clinic; it is not acceptable to drop off. Michelle made a motion that BBO pay for the use of the gym up to 5 Sundays. Russ seconded. All accepted, none opposed.

REGISTRATION: Tracey suggested that we hold registration at the same time as the first coaches clinic as well as a few of the player clinics. Registration dates will be February 3rd, 11th and 18th. An in-depth discussion took place regarding the fundraiser. It was reported that this is a main source of funds for BBO and that in general there weren't many fundraisers that were not turned in. There were a few problem people who refused to sell. Those in attendance also said that most teams could end up selling those that are required and some people could sell till the cows come home! Tracey researched the rules and regulations of other sport leagues and all require a fundraiser or an outright purchase of the fundraiser. It was decided that due to the success of this fundraiser, that we would require all families to participate. The "problems" will be dealt with on a case-by-case basis and that we would ask coaches to see if the team as a whole could help sell for those who were having trouble selling. Registration fees will be increased to $30/60 family maximum and fundraisers will remain at $35.00. Don made a motion to accept this, Russ seconded. All accepted, none opposed.

TRY-OUTS: March 24th will be the date for try-outs.

BUDGETS: Tracey reviewed the budget, which is a little over $19,000 to run the league. This is up about $2,000 from last year. It was suggested to have a "summary budget" available at the registration table for all parents to see so that they would understand why the fundraiser was so important.

LITTLE LEAGUE TRAVELING ROAD SHOW: There is a Little League Road Show being held Saturday February 3rd. Any board member can attend and the cost is $45.00. The road show will teach board members how to run their league. Several board members had commitments for that day. Don made a motion to send and pay for any Board Member who may want to go. Gayle seconded. All accepted, none opposed.

ADVERTISING SPACE: It was discussed to continue to try to pursue banner-advertising space on field #5. Each 3' x 5' banner will cost $250.00 and Russ could probably make them. This needs to be approved by the school. Don and Russ will spearhead this project. Don and Russ made a motion to accept this proposal. John seconded. All accepted, none opposed.

MISCELLANEOUS: ~Discussion regarding getting electricity to an electronic scoreboard took place and how big of a project this could be. Gayle suggested trying to get someone within the BBO community who is an electrician to donate their time. More discussion will take place at a later date. ~Tracey said there would be a District meeting we will be required to attend. ~Tracey received Bank of America account solicitation referrals due to BBO being a member of Little League. It was decided to leave them on the registration table for anyone to take, if interested.

Dave Wilder made a motion to adjourn the meeting, seconded by Gayle Price. Meeting adjourned at 8:30 p.m.

Respectfully submitted by Gayle Price

B.B.O. Monthly Meeting Minutes 12/2006

No Monthly Meeting

B.B.O. Monthly Meeting Minutes 11/09/2006

BELMONT BASEBALL ORGANIZATION

BOARD MEETING

November 9, 2006, Corner Meeting House - 6:30 p.m. to 8:20 p.m.

ATTENDANCE: Tracey LeClair, Dave Wilder, Mary Boynton, John Thurber, Gayle Price, Bill Brace, Patty Brace, Michelle Contigiani, Cindy Yelle, Stephanie Derosier and Russ Davis.

MINUTES: The minutes to the last meeting were reviewed. Dave Wilder motioned to accept and John Thurber seconded. All accepted, no opposed.

FIELD CLEAN-UP & SHELVING: A meeting was set to go through the equipment, banners and flag for November 12 @10:00.

CONCORD SPORTS CENTER: Tracey presented a report on behalf of Don McLelland who could not attend. Don is no longer interested in pursuing the options at Concord Sports Center. His concern is information is not consistent and reliable. The first offering was for $5.00 a kid, then when we called back it went to $10.00 a kid. They are no longer offering team or organization memberships. Don felt that it would be better to do something locally.

MID-WINTER CLINICS: Sundays is a possibility. Anytime in January before try-outs would be best. He spoke with Brett Sottak and Matt Leblanc about opening up the gym. The feeling is that BBO is a farm team for middle and high school sports and that we have to work together. Don and Tracey met with Mike Cozort. He gave permission for BBO to have the BMS gym on Sundays from 8:00 - 10:00 a.m. or 3:00 - 5:30 p.m. in January through March. Brett Sottak's preference is from 8:00 - 10:00 a.m. Mike Cozort also said we would need to pay for a custodian at $50 and hour to open and close the gym.

Gary Cathcart offers clinics in Laconia around the cost of $20 - $30 per coach. Bill Clary is willing to work with us so that girls could also participate from a program such as this. Patty raised the question of who would run the Sunday clinics. Discussion continued as far as concern of getting participation. It was concluded that it was important to get the involvement of the T-Ball and Coach Pitch coaches. Gayle offered to contact them to get involved. We then discussed ideas regarding clinic schedules, length of time, etc. It was suggested that the 1st hour be instruction and coach pitch, 2nd hour be minors and 3rd hour be for majors. Try-outs this year will be March 17th. It was discussed that parents & helpers would need to fill out volunteer forms. Patty made a motion to commit to the Sunday clinics for the 8 - 9 weeks and spend the $50 per week. Mary seconded the motion. All in favor, non opposed.

INTERLEAGUE PLAY: Discussion of inter-league play took place. Steph asked about playing recreations leagues with Franklin.

PITCHING CLINIC: Russ said he would like to see the Diamond Star Pitching Clinic hosted by Belmont. Through discussion it was also determined we would like to have the hitting clinic come back as well.

LAND PARCEL: Stephanie announced she has a letter going to Mr. Nutter regarding a 30-acre parcel of land he owns and if he would consider donating it to Belmont for a town "Recreational Facility" to consist of several fields, recreational building and other possibilities. She'll keep us posted.

CONSTITUTION: Discussion of the Annual Meeting took place. It was suggested to amend the constitution that the Annual Meeting be changed to the second Thursday in November. Motioned by Bill, seconded by Gayle, all in favor, none opposed.

Tracey reported that Michelle Plourde said there was a league administrator meeting in December and that we must have a Safety Plan.

TREASURERS REPORT: Due to technical difficulties there was no Treasurer's Report this month and that one would be prepared for January. Patty gave a preliminary verbal report.

At this point in time the ballot for the new board was presented. The nominations presented at the October meeting were listed on the ballot as follows:

Tracey LeClair Nominated by John Thurber Seconded by Patty Brace Bill Brace Nominated by Mary Boynton Seconded by John Thurber Dave Wilder Nominated by Tracey LeClair Seconded by Patty Brace Patty Brace Nominated by Dave Wilder Seconded by Tracey LeClair John Thurber Nominated by Tracey LeClair Seconded by Gayle Price Don McLelland Nominated by Mary Boynton Seconded by Russ Freelove Mary Boynton Nominated by Patty Brace Seconded by Jeremy Goodine Gayle Price Nominated by Tracey LeClair Seconded by Mary Boynton Russ Davis Nominated by Patti Brace Seconded by Tracey LeClair Michele Contigiani Nominated by Mary Boynton Seconded by Patty Brace

A total of 11 ballots were cast for those nominated above and there were no write-ins.

All other attendees other than board members then left the meeting and the meeting continued with board members only.

The board then determined the position assignments as follows:

President Tracey Leclair Vice President Bill Brace Secretary Gayle Price Treasurer Russ Davis Information Officer Dave Wilder Safety Officer John Thurber Player Agent Patty Brace Baseball Coach Coordinator Don McLelland Softball Coach Coordinator Michelle Contigiani Concession Stand Coordinator Mary Boynton

Bill Brace made a motion to adjourn the meeting, seconded by Mary Boynton. Meeting adjourned at 8:20.

Respectfully submitted by Gayle Price

B.B.O. Monthly Meeting Minutes 10/12/2006

BELMONT BASEBALL ORGANIZATION

BOARD MEETING

October 12, 2006, Corner Meeting House - 6:30 p.m. to 8:05 p.m.

ATTENDANCE: Tracey LeClair, Dave Wilder, Mary Boynton, Steph Derosier, John Thurber, Ron Shutton, Jeremy Goodine, Howie Bushong, Russ Freelove, Bill Brace, Patty Brace, Gayle Price, Don McLelland.

MINUTES: The minutes to the last meeting were reviewed. Steph Derosier motioned to accept and Mary Boynton seconded. All accepted, no opposed.

FIELD CLEAN-UP & SHELVING: A time and date has been set to put shelves up in the shed, October 21st at 11:00 Ron Shutton, Total Concepts, will supply the material.

LAWN MAINTENANCE: Bill Otto is interested; we are waiting for an invoice.

CONCESSION STAND: Doug Ellis asked for BBO to move the refrigerator and other items that are in the way to the irrigation system.

DUGOUTS: Discussion continued regarding renovating the dugouts on Field 5. Ron Shutton, Total Concepts spoke of constructing roofing on the dugouts and several other ways to construct the dugouts. He offered to donate the roofing materials for the dugouts. All thought it was a good idea.

WATER HEATER: The water heater can be officially drained and turned off after October 23rd.

UMPIRE THANK-YOU'S: Michelle Plourde is looking for names of umpires so that proper thank you letters can be sent out. The only names that were recollected for Brett Sottak and Mr. Carney

SCOREBOOKS: It was discussed that the scorebooks for Boys and Girls Minor and Major teams should be turned in at the end of the season and maintained by BBO. These should become permanent records for the league.

VOTING: It was determined that voting for the next slate of officers should occur at the November meeting. The concern regarding the lack of participation at the meetings was discussed. We need people to come, so that the board can make decisions based on the total interest of the BBO community. It was expressed that coaches should come, as well as contact parents to come to increase participation.

CONCORD SPORTS CENTER: Don McLelland explained the benefits of the Concord Sports Center. Discussion continued on whether it was worth the investment of $1,000 by BBO to guarantee time at the Sports Center. Ron Shutton offered to subsidize the costs of BBO would match it. After further discussion is was decided that the board was not prepared to make a vote on spending the money because the information initially presented has changed. Don was going to try to get more definitive information for the next meeting where there might be more people in attendance.

NOMINATIONS FOR 2006/2007 BOARD: It was discussed that the November meeting is the time to vote for board members. A list of 10 names would be presented on the ballot with the opportunity to write in. Once the election is held, specific position and those filling them would be identified. The following names were nominated and seconded as follows:

Tracey LeClair Nominated by John Thurber Seconded by Patty Brace Bill Brace Nominated by Mary Boynton Seconded by John Thurber Dave Wilder Nominated by Tracey LeClair Seconded by Patty Brace Patty Brace Nominated by Dave Wilder Seconded by Tracey LeClair John Thurber Nominated by Tracey LeClair Seconded by Gayle Price Don McLelland Nominated by Mary Boynton Seconded by Russ Freelove Mary Boynton Nominated by Patty Brace Seconded by Jeremy Goodine Gayle Price Nominated by Tracey LeClair Seconded by Mary Boynton Russ Davis Nominated by Patti Brace Seconded by Tracey LeClair Michele Contigiani Nominated by Mary Boynton Seconded by Patty Brace

All Nominations were accepted that night with the exception of Russ Davis and Michelle Contigiani who were not present. Tracey will contact them to obtain their acceptance or denial.

Patty suggested that the board try to recruit volunteers for the board from the T-Ball and Coach Pitch level BBO community in order to allow for succession planning. All agreed.

PARKING AND FIELD PRIVILEGE: The subject of the trouble with parking was discussed. Concern on Buses parking in the parking lot, monopolizing several spaces was expressed. It was suggested that we talk to Tim Saunders about asking if the buses can park by the Gale School. Patty raised the point that the school allows BBO to use the fields, that it is a privilege and that we have no rights to Fields 1 - 4 and that we would need to be careful what we asked for. It was stated that BBO shouldn't be on the fields until the schools are done using the fields. BBO will need to promote this ruling for the upcoming season so as not to jeopardize our privilege.

LACONIA LITTLE LEAGUE: It was reported that John Ford was elected President of Laconia LL. Tracey and Bill want to have a meeting with Laconia Little League as well as Tilton Northfield. It was suggested that we add to the January 2007 agenda whether to inter-league play with Tilton/Northfield as well as Canterbury. We also need to think about inter-league play with Laconia. Bill with check with John Ford and the new board about a meeting.

OTHER: Patty raised the issue of looking into purchasing our own property for playing fields. The 10-year plan shows that the hill and Field 5 are most likely gone due to road improvements. All agreed it would be a huge endeavor and having a benefactor would be advantageous. It may be possible to lease fields from complex owners in the future as well. Food for thought!!!

FUTURE MEETINGS: Meetings will be held consistently the 2nd Thursday of the month, January through May.

Bill Brace motioned the meeting adjourned as of 8:05 p.m., seconded by Mary Boynton

Respectfully submitted by Gayle Price

B.B.O. Monthly Meeting Minutes 9/14/2006

BELMONT BASEBALL ORGANIZATION

BOARD MEETING

September 14, 2006, Corner Meeting House - 6:30 p.m. to 8:45 p.m.

ATTENDANCE: Tracey LeClair, Don McLelland, Bill Brace, Patty Brace, Dave Wilder, Mary Boynton, Russ Davis, Steph Derosier, Gayle Price & Wendy Romagnolli.

MINUTES: The minutes to the last meeting were not available for review

TREASURER'S REPORT: Patty Brace distributed a Treasurer's Report. A profit of approximately $1,500 was reported. Patty will prepare a report comparing what was actually spent in each budget category to the budgeted item. Gayle asked how the amount was determined to move to the Capital Account. Basically it is an analysis of expenditures and leaving a base amount in the accounts. The rest gets moved to the Capital Account.

CLOSE OF THE SEASON: We would like to have a joint meeting with Laconia Little League to discuss several issues throughout the season. Accounting and organization of equipment is needed. Storage of Uniforms in a plastic bin will be needed. Field Clean up was discussed. Don McLelland expressed the need for shelves to be added to the storage shed and we discussed volunteers of who might be able to build them.

A discussion continued about BBO's responsibilities in relation to the field and the snack bar. Doug Ellis called us to have the freezer moved in the snack bar. He also said that we could do what we wanted in regards to the dug-outs on field 5 with the exception of not building a wood structure. There continues to be discussion about who uses and has control of the various fields and many times it does not work in the favor of BBO.

It was determined that Saturday, September 23 at 11:00 would be the time to clean-up the Equipment Shed.

LAWN MAINTENANCE: Patti spoke of the issues with David Brown. He did not fulfill his responsibilities and he was billing BBO without performing the work. He was released of any further duties.

CONCESSION STAND - Price Plumbing has volunteered to turn off the hot water, pull the electricity and change toilet seats at the snack bar. It was decided that it could be done anytime after the Fall Fling. The Robotics club will buy the remaining supplies in the concession stand.

NOREASTER TOURNAMENT: We would like to be better prepared for the Noreaster Softball Tournament and will ask that Bill Clary keep BBO informed so that we can arrange food. It is a good fundraising opportunity for us.

OLD HOME DAY: Disaster with the Bathroom situation!!! The Concession Stand made around $400.

It was discussed that perhaps we remain open for the NorEaster Tournament and not Old Home Day. No final decision was made.

WEBSITE: Dave Wilder wondered if the new BBO Website could be launched. All approved this action.

FALL BALL: Discussion ensued on whether it was worth holding a Fall Baseball program. The Pro's and Con's were discussed and it was decided that we should. Communication and better organization will need to occur in order to make it a successful program. It cost players $6.00 per shirt.

CONCORD SPORTS CENTER: Don McLelland raised the topic of a relationship with Concord Sports Center. If the league paid $1000, this will offset any BBO player and they would only need to pay $5.00 per visit to use the facility. Said that the owners are willing to discuss other possibilities and pricing. It was decided that we needed to have further communication throughout the BBO Community before making any final decisions. This will be promoted through announcements before the next BBO meeting.

MEETINGS: It was discussed that the next meetings would be October 12 and November 9th as Thursdays work best. Patti said we should meet more often and the entire board said we need to do better at meeting in a more formal way where things got decided by the whole board and there would be opportunity for discussion.

Bill Brace raised a number of discussion items: 1. Interleague play with Tilton Northfield 2. Many cancelled games with Laconia Little League 3. Canterbury is not easy to play with 4. Matt Lovely wants to help ripping up the field for irrigation 5. Laconia Little League is interested in having Belmont join their Charter. For All Star purposes we would be better able to compete. Wendy R. raised the point of view from the kids about how they might feel being on a Laconia team with Laconia coaches.

FENCE SIGNAGE: It was briefly discussed that getting sponsors for fence signs is definitely worth pursuing with more effort.

The meeting adjourned at 8:45 p.m.

Respectfully submitted by Gayle Price