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BBO
Monthly Meeting Minutes 3/13/2008
Belmont
Baseball Organization
BOARD
MEETING
March
13, 2008
Corner
Meeting House
6:30
p.m. – 9:10 p.m.
ATTENDANCE:
Tracey LeClair, Dave Wilder, Russ Davis, Sherri Davis, Cyndi Yelle, John
Thurber, Steph Derosier, Dawn Watson, Patty Brace, and Jeff Pluskis.
TREASURER’S
REPORT: Russ Davis motioned
to accept, Sherri Davis seconded. Motion
passed unanimously.
REGISTRATIONS:
It was determined that no late fee would be collected until the day of
tryouts.
SPRING
WARM-UP: The spring warm-up
is scheduled for Saturday, March 15th, at Belmont Middle School.
All players attending the spring warm-up must be registered.
Parents should be instructed to wait for their child, not drop them off.
There will be several stations set up.
Once the players have gone through each station they can leave.
The schedule proposed at February’s meeting has been changed to the
following:
Minor
Boys
3:30 p.m. – 4:30 p.m.
Major
Boys
4:30 p.m. – 5:30 p.m.
Minor
/ Major Girls 5:30
p.m. – 6:30 p.m.
TRYOUTS
/ DRAFT: The draft is
scheduled for Saturday, March 22. We
are in the process of looking for scorers; past volunteers are at the top of the
list.
Due
to the new Little League rule, all 12-year old players trying out for Majors
will be placed on a major team
unless their score significantly determines that they should be placed on a
minor team and a waiver be requested. This
determination will be made by the Board, if necessary, following tryouts.
In addition and due to this change, the draft will take place on a
separate day, March 26th or 27th at Bill & Patty
Brace’s house.
A
minimum score for 7-year old girls trying out for minor softball will be
determined at tryouts.
FIELD
MAINTENANCE: There has been
no response to the RFP’s that were sent out in the past couple of months,
however, there have been two offers received.
Charlie Hampey offered a flat fee of $1200 for the season.
Bob Carney offered $65 a mow. After
a discussion, Don McLelland motioned to hire Bob Carney, Russ Davis seconded.
Motion passed unanimously.
In
regard to porta-potties, Cyndi made several calls and is waiting on responses. In addition, “Handy House” was recommended.
It
was determined that one be placed at the Elementary School beginning April 14
(the first day of scheduled practices) through the end of the season and one on
Bryant Field to be removed in August, before Old Home Day.
It
was also added that Waste Management donates the dumpster and picks up once a
week.
SPONSORS
& BANNERS: There have
been no banner requests to date. Major
Brands needs to submit a piece of artwork for their banner.
2008
RULES & REGULATIONS: ADDED
to BBO Local Regulations and Playing Rules – “Players
not participating in fundraiser will not be eligible for post season play.”
Little
League Rule Change for minor baseball and softball – “There will be a maximum of (5) runs allowed by any team in one inning.”
Formerly (6) runs in one inning.
Steph
Derosier motioned to accept the rule changes, John Thurber seconded.
All in favor; none opposed.
INTER-LEAGUE
PLAY: Belmont will
inter-league with Tilton-Northfield and Laconia. A meeting has yet to be scheduled between the three towns.
Belmont
will not be inter-leaguing with Canterbury this year.
FUNDRAISERS:
Cindy will place the order for fundraisers on March 14th with
Winnisquam Printing.
2008
OPENING DAY: Opening day is
scheduled for Saturday, April 26th with times to be determined.
Regular season will begin on Monday, April 28th with or
without an opening day.
COACHES
/ MEETING: The coaches
meeting will take place after the draft. Tracey
will submit a Facility Use Form for the High School for Saturday, March 29th
from 8:00 a.m. to 12:00 p.m. and Sunday, March 30th from 8:00 a.m.
– 12:00 p.m. (as an alternative date).
PICTURES:
Tracey introduced some information for an alternative Photography
Company. With the success that we
have had with Lifetouch for the past few years, Steph Derosier motioned to
remain with Lifetouch, John Thurber seconded.
7 in favor, 2 opposed.
OTHER
BUSINESS: Patty Brace
motioned to nominate Dawn Waston as Concession Stand Coordinator.
Sherri Davis seconded. All
in favor; none opposed.
Field
Clean-up is scheduled for Saturday, April 19th with Sunday April 20th
as a rain date.
John
Thurber has spoken with Gayle about the updated Safety Plan.
The
following IMPROVEMENTS have been suggested:
New benches for Field 3
Green background for Field 5 and possibly for Field 3
Speaker system
Reconstruction of Field 5; Russ Davis is in the process of getting quotes
A new tractor
Steph
Derosier offered to start a collection of used equipment to redistribute to
players in need.
Russ
Davis motioned to adjourn the meeting, Sherri Davis seconded.
Meeting
adjourned at 9:10 p.m.
Respectfully
submitted,
Steph
Derosier
BBO
Monthly Meeting Minutes 02/07/2008
Belmont
Baseball Organization
BOARD
MEETING
February
7, 2008
Belmont
Elementary School Library
6:30
p.m. – 9:00 p.m.
ATTENDANCE:
Tracey LeClair, Russ Davis, Sherri Davis, Dave Wilder, Michelle
Contigiani, Cyndi Yelle, Don McLelland, Steph Derosier, Dawn Watson and Barbara
Ribeiro.
JANUARY
MINUTES: Russ Davis motioned to accept and Don McLelland seconded.
Motion passed unanimously.
TREASURER’S
REPORT: Not available for this meeting.
REGISTRATIONS: Tracey, Michelle and Cyndi will hold one more registration at
BES this Saturday from 8:00 – 12:30. Tracey
and Michelle will be there from 8:00 – 10:30 and Cyndi will be there from
10:30 - 12:30. All registrations
received after February 29, 2008 will be charged a late fee of $10.00 per
player.
12-YEAR
OLDS: Due to the new Little League
rule regarding 12-year olds and waivers, it has been determined that the draft
will have to take place on a separate day from tryouts.
Michelle Plourde has to review any and all waivers received before a
draft can take place.
SPRING
WARM-UPS: Spring warm-ups for baseball and softball players are
scheduled to take place on Saturday, March 15, 2008 at BMS. Minor Baseball players from 2:00–3:00 p.m.; Major
Baseball players from 3:00–4:00 p.m.; and Minor and Major Softball players
from 4:00-5:00 p.m. It was
recommended that parents stay and wait for their player and not drop them off.
There is no snow date.
TRYOUTS/DRAFT: As stated above, the tryout date and draft date will have to
take place on separate days due to the 12-year old/waiver rule.
Tryouts are set to take place on Saturday, March 22 from 8:00 a.m. –
2:30 p.m. at BHS with a snow date of Saturday, March 29, 2008.
Times are as follows:
Returning Major Players
8:00 a.m. – 9:00
a.m.
Trying out for Majors
9:00
a.m. –
11:00 a.m.
Returning Minor Players
11:00 a.m. – 12:30 p.m.
Trying out for Minors
12:30
p.m. – 2:30 p.m.
Draft
date has not yet been determined.
FIELD
MAINTENANCE: Several RFP’s have been mailed with no response.
Russ has been delegated the task of following up on this issue.
Further discussion will take place at the March meeting.
SPONSORS
AND BANNERS: There have been no
requests for banners to date. Prestige
Detail and Laconia Police have been removed from the sponsor list and Pemi-Glass,
Aaron’s and Major Brands have been added.
2008
RULES AND REGULATIONS: The
following changes and/or additions to the existing rules have been requested:
ADD
– Allow 7-year old girls to try out for minor league softball. The player must receive a board approved minimum score at
tryouts to be eligible.
ADD
– If a fundraiser is not turned in, the player is not eligible for post-season
play.
ADD
– To allow stealing home in Minors when the ball is put back into play to a
player on the field other than the pitcher.
Mention
was made to the 6- run rule per inning being changed to the 5-run rule per
inning. This is being further
investigated and will be determined at the March meeting.
EQUIPMENT:
The following equipment has been requested:
·
3 – Chalk-liners
·
1 – Field drag
·
Tractor – Russ volunteered to make phone calls in regard to getting a
tractor donated or sold to us at a discount.
·
Softball helmets – There was a question as to whether or not they are
needed. To be determined.
·
Scoreboard for the Field 1 (softball field) – (Ask Bill Brace?)
Russ
is waiting to hear from Bill Brace in regard to any other equipment that may be
needed.
OTHER:
Capital
Account. It was recommended that a
budgeted amount of money each year be set aside for special projects, including
but not limited to a speaker system for Field 5, and dugouts or roofs for the
existing dugouts on Field 5.
Tilton-Northfield
has invited us to their Invitational Tournament that will take place after
Districts. Also, mention was made
of us inter-leaguing with them this year. A
meeting has yet to take place with their board.
Clinics.
There has been no advertisements or mention of any Diamond Star Clinics
being held near us this year. One
idea was possibly having a clinic for coaches with the high coaches and our
players with the high school players. Steph
was also going to look into a player’s clinic in Pittsfield.
Steph
was asked to draft a “Thank You” letter for several people and businesses
who volunteered their time to BBO. This
list included, but was not limited to Kevin Yelle, Gary Romagnoli, Taylor Rental
and Bill Wilder.
Russ
Davis motioned to adjourn the meeting, Sherri Davis seconded.
Meeting
adjourned at 9:00 p.m.
Respectfully
submitted,
Steph
Derosier
B.B.O.
Monthly Meeting Minutes 01/10/2008
BELMONT
BASEBALL ORGANIZATION
BOARD
MEETING
January
10, 2008
Corner
Meeting House
6:30
p.m. – 9:00 p.m.
ATTENDANCE:
Tracey LeClair, Russ Davis, Shari Davis, Dave Wilder, Steph Derosier,
Michelle Contigiani, Cyndi Yelle, Clay Sargent, Bernie & Nancy Levesque.
TREASURER’S
REPORT: Shari Davis
motioned to accept and Michelle Contigiani seconded. All accepted; none opposed.
CONCESSION
STAND: The concession stand
has, in past years, been one of the primary sources of income for this
organization. Last year, this was
not case. One reason beyond our
control was the break in that lost us money as well as food (hotdogs, chips,
candy and soda). The most
significant cause of this decline was the lack of volunteerism. While board members volunteer their time to organize the
season and coaches volunteer their time to coaching the kids, parents are asked
to help out in the concession stand. A
night or two is required of each team to find volunteers to operate the
concession stand from 5:30 to 8:00. In
many cases, this did not happen. If
a board member was available, he or she filled in, in other cases the concession
stand was either shut down early or not opened at all.
Each
year, we continually ask for the help of those people whose children are playing
baseball and softball. One or two
hours are all that is needed from one person.
The hours required are very flexible and in most cases we can find a time
that will work for you.
REGISTRATION
FEE: Due the decrease in
funds from the concession stand and the uncertainty of funds in the future,
Steph Derosier motioned to increase the registration fee from $30.00 per player
with a cap of $60.00 per family to $35.00 per player and a cap of $70.00 per
family. Dave Wilder and Sherri
Davis seconded. The motion passed
unanimously.
REGISTRATION
DATES: The following dates
were suggested, following approval by the SAU.
Thursday
–
January 31 from 5:00 – 7:30 at B.E.S.
Saturday
–
February 2 from 8:00 a.m. to 3:00 p.m. at B.E.S.
Thursday
–
February 7 from 5:00 to 6:30 p.m. at the Corner Meeting House
All
registrations received after Thursday, February 7, will be charged with a $10.00 late fee per player (no family cap).
Steph
Derosier motioned to accept dates; Michelle Contigiani seconded.
Motion passed unanimously.
LITTLE
LEAGUE RULE CHANGE: Little League rules now require all 12-year old
players be placed on a Major Team. A
request can be submitted by a parent to the board of directors to allow their
child to stay on a Minor Team. The
local board as well as the District Manager must approve the request before such
player can remain on a minor team. If
the request is denied, the player can either remain on the major team or choose
not to play at all.
TRYOUTS:
Due to the Little League Rule
Change for 12-year olds, the re-draft of minor baseball teams and the situation
with softball last year, ALL PLAYERS ARE NOW REQUIRED TO TRYOUT.
The
following date and times were suggested, following approval by the SAU, for
tryouts:
Saturday,
March 22, 2008.
Returning
Major Players
8:00
a.m. - 9:00 a.m.
Players
Trying Out for Majors 9:00
a.m. - 11:00 a.m.
Returning
Minor Players
11:00 a.m. - 12:30 p.m.
PlayersTrying
Out for Minors 12:30
p.m. - 2:00 p.m.
SOFTBALL:
Michelle Contigiani motioned to allow 7-year old girls to tryout for
minor softball. Cyndi Yelle
seconded. Dave Wilder
motioned that a minimum score be determined at the tryouts and draft to allow
such a player to be eligible for minors. Cyndi
Yelle seconded.
SPRING
WARM-UPS: The following
dates were suggested, following SAU approval, for the use of the B.M.S. gym for
spring warm-ups, to allow players to get ready for tryouts.
Saturday,
March 8, 2008 from 1:30 p.m. to 5:30 p.m.
Or
Saturday,
March 15, 2008 from 1:30 p.m. to 5:30 p.m.
A
confirmed date will be announced.
FIELD
MAINTENANCE: A contractor
needs to be found for field maintenance for Field 5.
It was determined that the contract would need to extend until after the
district tournament. RFP’s will be sent out for bids and a determination will be
made in the near future.
SPONSORS
& BANNERS: Request
letters to sponsors need to be sent out requesting the same level of sponsorship
as last year. Also, a letter in
regard to the banners will be sent out with the request letters.
Home Beautiful will not be charged a sponsor fee for 2008 due to last
year’s situation with the Major Softball teams.
INTERLEAGUE
PLAY: Tilton-Northfield has
requested inter-league play with Belmont. A
meeting will be scheduled with their board to talk about this request and to
ensure, if agreed to, that we will all be playing by the same rules.
A
meeting will also need to be scheduled with Laconia as they now have a new
President and a new board.
Gilmanton,
an independent league, was also mentioned as a possible town to inter-league
with.
Russ
Davis motioned to adjourn meeting, Sherri Davis seconded.
Meeting
adjourned at 9:00 p.m.
Respectfully
submitted,
Steph
Derosier
B.B.O.
Monthly Meeting Minutes 03/08/2007
BELMONT BASEBALL
ORGANIZATION
BOARD MEETING
March 08, 2007 Corner Meeting House – 6:30 p.m. to 8:45 p.m.
ATTENDANCE: Mary Boynton, Bill Brace, Patti Brace, Michelle Contigiani, Steph
Derosier, Tracey LeClair, Don McLelland, Gayle Price, John Thurber and Dave
Wilder.
MINUTES: The minutes to the last meeting were reviewed.
Don made a motion accept and Mary Boynton seconded.
All accepted, none opposed.
BUDGET: Budget report was submitted.
There was some discussion regarding particular items on the budget.
Mary motioned to accept, Don seconded.
All accepted, none opposed.
PRE-SEASON
CLINICS: Don reported that the
clinics went okay. He was a little
disappointed with the coach turnout.
REGISTRATION:
Tracey reported that the head of the Canterbury Baseball organization
would sign off for the major girls to play in Belmont.
To date, registration was up to about 200 players, which is about 50
players short of last year.
FACILITIES/BUILDING/GROUNDS:
Mike Cozort reminded BBO about using the Facilities Use Form.
The Building and Grounds Committee approved the use of banners on Field
5, but said we must get approval for any other signage.
The Scoreboard is also subject to the rules of the school board in what
was displayed. Mike Cozort
expressed concern about over-scheduling kids and suggested that BBO consider “pick-up”
games on Saturdays vs. formal schedules for the younger teams.
DRAFT: A lot of discussion regarding the draft ensued.
Discussion surrounding differing rules for Minor and Majors, softball vs.
baseball took place. It was determined that we can re-draft minor boys and not
minor girls as long as we use the Little League Procedures for any draft.
Gayle made a motion to keep the Major draft the traditional way with
players staying on their same team, Don seconded.
All accepted, none opposed. Patty
made a motion to redraft at the Minor level, Mary seconded.
All accepted, none opposed.
TRY-OUTS:
We reviewed that Minor try-outs will be from 10:00 – 12:00 and that
Major try-outs will be from 8:00 – 10:00 a.m.
Any others will be by exception.
OPENING
DAY: Opening Day has been set for
April 28th.
BACKGROUND
CHECKS: It was reported that Bill
Clary said we could have 80 free background checks.
SENIOR
GIRLS: John Ford from Laconia LL
says he doesn’t have a full team. If
we were interested in joining the, we would have to pay a team fee of $16 and
split all costs at 50% with Laconia. We
don’t want to send our girls and then they get cut.
This is a true travel team as al the teams are in District 1. It was decided to send it out through the database and see
what sort of interest we get.
SCOREBOARD:
BII might donate a post for the new scoreboard.
The name of Ricky Jewel was suggested for an electrician.
A materials list will be developed and distributed to see if we can get
any donations for materials or service.
SPONSOR
LETTERS/BANNER LETTERS: Russ
composed the sponsor letters and gave to Tracey.
He asked if Gayle could type up and send out.
Gayle will work on those and send as soon as possible.
INTERLEAGUE
DISCUSSION: Tilton/Northfield wants
to inter-league play with us for minors only.
They want to play 2 games with each team for a total of 8 additional
games. No decision was made.
UMPIRE
EQUIPMENT: Bill will order new
umpire equipment as needed. Practice
balls and new softballs would also be ordered.
LITTLE
LEAGUE RULES: It was determined
that we will insert under Major and Minors that we will follow the new Pitch
Count rules. We will also add a #6
item to Majors and a #7 items to Minors so that it will mirror what Laconia’s
rules say. We will add to Minors
that the 6-run rule does not apply in the last inning.
Dave made a motion to accept the rules with the changes described above.
Don seconded. All accepted,
none opposed.
Mary
Boynton made a motion to adjourn the meeting, seconded by Michelle Contigiani. Meeting adjourned at 8:45 p.m.
Respectfully
submitted by Gayle Price
B.B.O.
Monthly Meeting Minutes 02/08/2007
BELMONT BASEBALL
ORGANIZATION
BOARD MEETING
February 08, 2007 Corner Meeting House – 6:40 p.m. to 8:30 p.m.
ATTENDANCE: Tracey LeClair, Dave Wilder, Don McLelland, Michelle Contigiani,
Gayle Price, Mary Boynton, Patti Brace, and Russ Freelove.
MINUTES: The minutes to the last meeting were reviewed.
Don pointed out a few discrepancies and made a motion accept with
corrections and Mary Boynton seconded. All
accepted, none opposed.
PRE-SEASON
CLINICS/TRAINING: The pre-season
clinics start Sunday the 11th. Notices
came home from the elementary school. The
clinic is structured as follows: 2:00 – 3:00 is instructional and coach pitch,
3:00 – 4:00 is minors and 4:00 – 5:00 is majors.
Varsity boys cannot come on Sunday.
REGISTRATION:
Tracey reported that she had approximately 80 registrations already.
An additional night was discussed and it was decided to have it on March
8th before the board meeting.
CANTERBURY
GIRLS: Gayle made a motion to
accept Canterbury girls to play on the major teams, if they make it. Mary seconded. All
accepted, none opposed.
TRY-OUTS:
March 24th will be the date for try-outs.
Jim Fortin, Bill Clary, Brett Sottak and Paul Plimpton will be asked to
judge. Stations will be Fielding, Catching, Hitting and Throwing,
which was the same format as 2006.
DRAFT: Most players should be re-drafted. Discussion of drafting processes took place.
Will be tabled until the March meeting. Tracey will explore treating
softball draft different than baseball.
OPENING
DAY: Opening Day has been set for
April 28th.
CONSTITUTION:
The Constitution needs to be amended to say that meetings will be the 2nd
Thursday of every month. It should
also state that the Annual Meeting would be the 2nd Thursday of
November. Patty made a motion to change the Constitution.
Dave seconded. All accepted, none opposed.
UMPIRE
CLINIC: It was decided to hold an
Umpire clinic and the date will be determined in the future.
SENIOR
GIRLS: Tracey asked if there was
any interested in establishing a Senior Girls team aged 13 – 16, which is
allowed under Little League. BBO
would have to pay a $16 team fee. The
general feeling was the concern over its conflict with Middle and High School
ball. In general, it was felt there
was not support for this level.
OLD
BUSINESS: Tracey met with the
Building and Grounds Committee who approved BBO to have Banners and a new
scoreboard.
PICTURES:
Picture Day will be on May 10th.
We will use the same format as last year for time frames and process.
LACONIA
LITTLE LEAGUE: LLL will be under
construction during baseball season. There
will be no parking allowed at the Middle School.
We are still trying to inter-league with Tilton/Northfield.
MISCELLANEOUS:
We received back from Little League excess Charter Fees.
The District Meeting will be on March 18th and the location
will be announced at a later date.
TOURNAMENT
TEAMS: Tournament Teams will be
fielded the same way as 2006.
LITTLE
LEAGUE RULES: A lengthy review of
the Rules and Regulations was discussed. BBO
will vote on accepting these rules at the March meeting.
Don
McLelland made a motion to adjourn the meeting, seconded by Mary Boynton.
Meeting adjourned at 9:13 p.m.
Respectfully
submitted by Gayle Price
B.B.O.
Monthly Meeting Minutes 01/11/2007
BELMONT BASEBALL
ORGANIZATION
BOARD MEETING
January 11, 2007 Corner Meeting House – 6:35 p.m. to 8:30 p.m.
ATTENDANCE: Tracey LeClair, Dave Wilder, Don McLelland, Russ Davis, Michelle
Contigiani, Gayle Price, Steph Derosier and John Thurber.
MINUTES: The minutes to the last meeting were reviewed.
Russ Davis motioned to accept and Dave Wilder seconded.
All accepted, none opposed.
PRE-SEASON
CLINICS/TRAINING: Superintendent
Mike Cozort approved the BHS gym for Sundays from 2:00 – 5:00 p.m.
We will need to pay a custodian to be one from 1:30 p.m. to 5:30 p.m. for
a total of $80.00. The rules would
be no cleats allowed; only indoor balls are to be used.
Don didn’t feel that it would not be an issue to end the clinic and
have try-outs 2 weeks later. Patty
Brace (via an e-mail message sent to Tracey) felt that it is too expensive for
the gym. Don wants to hold a coaches session and then to have the
coach’s help out at the player’s clinics.
Brett Sottak offered to get his varsity players to come help.
It was agreed that the clinic would be better at the High School gym than
at BMS. Don feels that holding a
pre-season clinic is the way to go to build the program.
Tracey suggested that the coaches come together with the kids.
Don said he wants to meet with the coaches at least once without the
kids. The clinic will be designed
by age level and that the kids come for the age level they are appropriate to
try out for. Parents must stay
during the clinic; it is not acceptable to drop off.
Michelle made a motion that BBO pay for the use of the gym up to 5
Sundays. Russ seconded.
All accepted, none opposed.
REGISTRATION:
Tracey suggested that we hold registration at the same time as the first
coaches clinic as well as a few of the player clinics.
Registration dates will be February 3rd, 11th and 18th. An in-depth discussion took place regarding the fundraiser.
It was reported that this is a main source of funds for BBO and that in
general there weren’t many fundraisers that were not turned in.
There were a few problem people who refused to sell.
Those in attendance also said that most teams could end up selling those
that are required and some people could sell till the cows come home! Tracey researched the rules and regulations of other sport
leagues and all require a fundraiser or an outright purchase of the fundraiser.
It was decided that due to the success of this fundraiser, that we would
require all families to participate. The
“problems” will be dealt with on a case-by-case basis and that we would ask
coaches to see if the team as a whole could help sell for those who were having
trouble selling. Registration fees
will be increased to $30/60 family maximum and fundraisers will remain at
$35.00. Don made a motion to accept
this, Russ seconded. All accepted,
none opposed.
TRY-OUTS:
March 24th will be the date for try-outs.
BUDGETS: Tracey reviewed the budget, which is a little over $19,000 to
run the league. This is up about
$2,000 from last year. It was
suggested to have a “summary budget” available at the registration table for
all parents to see so that they would understand why the fundraiser was so
important.
LITTLE
LEAGUE TRAVELING ROAD SHOW: There
is a Little League Road Show being held Saturday February 3rd. Any board member can attend and the cost is $45.00.
The road show will teach board members how to run their league.
Several board members had commitments for that day.
Don made a motion to send and pay for any Board Member who may want to
go. Gayle seconded. All accepted, none opposed.
ADVERTISING
SPACE: It was discussed to continue
to try to pursue banner-advertising space on field #5.
Each 3’ x 5’ banner will cost $250.00 and Russ could probably make
them. This needs to be approved by
the school. Don and Russ will
spearhead this project. Don and
Russ made a motion to accept this proposal.
John seconded. All accepted,
none opposed.
MISCELLANEOUS:
~Discussion
regarding getting electricity to an electronic scoreboard took place and how big
of a project this could be. Gayle
suggested trying to get someone within the BBO community who is an electrician
to donate their time. More
discussion will take place at a later date.
~Tracey
said there would be a District meeting we will be required to attend.
~Tracey
received Bank of America account solicitation referrals due to BBO being a
member of Little League. It was
decided to leave them on the registration table for anyone to take, if
interested.
Dave
Wilder made a motion to adjourn the meeting, seconded by Gayle Price.
Meeting adjourned at 8:30 p.m.
Respectfully
submitted by Gayle Price
B.B.O.
Monthly Meeting Minutes 12/2006
No
Monthly Meeting
B.B.O.
Monthly Meeting Minutes 11/09/2006
BELMONT BASEBALL
ORGANIZATION
BOARD MEETING
November 9, 2006, Corner Meeting House – 6:30 p.m. to 8:20 p.m.
ATTENDANCE: Tracey LeClair, Dave Wilder, Mary Boynton, John Thurber, Gayle
Price, Bill Brace, Patty Brace, Michelle Contigiani, Cindy Yelle, Stephanie
Derosier and Russ Davis.
MINUTES: The minutes to the last meeting were reviewed. Dave
Wilder motioned to accept and John Thurber seconded. All accepted, no opposed.
FIELD CLEAN-UP & SHELVING: A meeting was set to go through the equipment,
banners and flag for November 12 @10:00.
CONCORD SPORTS CENTER: Tracey presented a report on behalf of Don McLelland who
could not attend. Don is no longer interested in pursuing the options at Concord
Sports Center. His concern is information is not consistent and reliable. The
first offering was for $5.00 a kid, then when we called back it went to $10.00 a
kid. They are no longer offering team or organization memberships. Don felt that
it would be better to do something locally.
MID-WINTER CLINICTS: Sundays is a possibility. Anytime in January before
try-outs would be best. He spoke with Brett Sottak and Matt Leblanc about
opening up the gym. The feeling is that BBO is a farm team for middle and high
school sports and that we have to work together. Don and Tracey met with Mike
Cozort. He gave permission for BBO to have the BMS gym on Sundays from 8:00 –
10:00 a.m. or 3:00 – 5:30 p.m. in January through March. Brett Sottak’s
preference is from 8:00 – 10:00 a.m. Mike Cozort also said we would need to
pay for a custodian at $50 and hour to open and close the gym.
Gary Cathcart offers clinics in Laconia around the cost of $20 - $30 per coach.
Bill Clary is willing to work with us so that girls could also participate from
a program such as this. Patty raised the question of who would run the Sunday
clinics. Discussion continued as far as concern of getting participation. It was
concluded that it was important to get the involvement of the T-Ball and Coach
Pitch coaches. Gayle offered to contact them to get involved. We then discussed
ideas regarding clinic schedules, length of time, etc. It was suggested that the
1st hour be instruction and coach pitch, 2nd hour be minors and 3rd hour be for
majors. Try-outs this year will be March 17th. It was discussed that parents
& helpers would need to fill out volunteer forms. Patty made a motion to
commit to the Sunday clinics for the 8 – 9 weeks and spend the $50 per week.
Mary seconded the motion. All in favor, non opposed.
INTERLEAGUE PLAY: Discussion of inter-league play took place. Steph asked about
playing recreations leagues with Franklin.
PITCHING CLINIC: Russ said he would like to see the Diamond Star Pitching Clinic
hosted by Belmont. Through discussion it was also determined we would like to
have the hitting clinic come back as well.
LAND PARCEL: Stephanie announced she has a letter going to Mr. Nutter regarding
a 30-acre parcel of land he owns and if he would consider donating it to Belmont
for a town “Recreational Facility” to consist of several fields,
recreational building and other possibilities. She’ll keep us posted.
CONSTITUTION: Discussion of the Annual Meeting took place. It was suggested to
amend the constitution that the Annual Meeting be changed to the second Thursday
in November. Motioned by Bill, seconded by Gayle, all in favor, none opposed.
Tracey reported that Michelle Plourde said there was a league administrator
meeting in December and that we must have a Safety Plan.
TREASURERS REPORT: Due to technical difficulties there was no Treasurer’s
Report this month and that one would be prepared for January. Patty gave a
preliminary verbal report.
At this point in time the ballot for the new board was presented. The
nominations presented at the October meeting were listed on the ballot as
follows:
Tracey
LeClair Nominated
by John Thurber Seconded
by Patty Brace
Bill
Brace Nominated
by Mary
Boynton Seconded
by John Thurber
Dave
Wilder Nominated
by Tracey
LeClair Seconded
by Patty Brace
Patty
Brace Nominated
by Dave
Wilder Seconded
by Tracey LeClair
John Thurber Nominated
by Tracey
LeClair Seconded
by Gayle Price
Don McLelland Nominated by Mary
Boynton Seconded
by Russ Freelove
Mary
Boynton Nominated
by Patty
Brace Seconded
by Jeremy Goodine
Gayle
Price Nominated
by Tracey
LeClair Seconded
by Mary Boynton
Russ
Davis Nominated
by Patti
Brace Seconded
by Tracey LeClair
Michele Contigiani Nominated by
Mary
Boynton Seconded
by Patty Brace
A total of 11 ballots were cast for those nominated above and there were no
write-ins.
All other attendees other than board members then left the meeting and the
meeting continued with board members only.
The board then determined the position assignments as follows:
President Tracey
Leclair
Vice
President Bill
Brace
Secretary Gayle
Price
Treasurer Russ
Davis
Information
Officer Dave
Wilder
Safety
Officer John
Thurber
Player
Agent Patty
Brace
Baseball Coach
Coordinator Don
McLelland
Softball Coach
Coordinator Michelle
Contigiani
Concession Stand Coordinator Mary
Boynton
Bill Brace made a motion to adjourn the meeting, seconded by Mary Boynton.
Meeting adjourned at 8:20.
Respectfully submitted by Gayle Price
B.B.O.
Monthly Meeting Minutes 10/12/2006
BELMONT BASEBALL
ORGANIZATION
BOARD MEETING
October 12, 2006, Corner Meeting House – 6:30 p.m. to 8:05 p.m.
ATTENDANCE: Tracey LeClair, Dave Wilder, Mary Boynton, Steph Derosier, John
Thurber, Ron Shutton, Jeremy Goodine, Howie Bushong, Russ Freelove, Bill Brace,
Patty Brace, Gayle Price, Don McLelland.
MINUTES: The minutes to the last meeting were reviewed. Steph
Derosier motioned to accept and Mary Boynton seconded. All accepted, no opposed.
FIELD CLEAN-UP & SHELVING: A time and date has been set to put shelves up in
the shed, October 21st at 11:00 Ron Shutton, Total Concepts, will supply the
material.
LAWN MAINTENANCE: Bill Otto is interested; we are waiting for an invoice.
CONCESSION STAND: Doug Ellis asked for BBO to move the refrigerator and other
items that are in the way to the irrigation system.
DUGOUTS: Discussion continued regarding renovating the dugouts on Field 5. Ron
Shutton, Total Concepts spoke of constructing roofing on the dugouts and several
other ways to construct the dugouts. He offered to donate the roofing materials
for the dugouts. All thought it was a good idea.
WATER HEATER: The water heater can be officially drained and turned off after
October 23rd.
UMPIRE THANK-YOU’S: Michelle Plourde is looking for names of umpires so that
proper thank you letters can be sent out. The only names that were recollected
for Brett Sottak and Mr. Carney
SCOREBOOKS: It was discussed that the scorebooks for Boys and Girls Minor and
Major teams should be turned in at the end of the season and maintained by
BBO. These should become permanent records for the league.
VOTING: It was determined that voting for the next slate of officers should
occur at the November meeting. The concern regarding the lack of participation
at the meetings was discussed. We need people to come, so that the board can
make decisions based on the total interest of the BBO community. It was
expressed that coaches should come, as well as contact parents to come to
increase participation.
CONCORD SPORTS CENTER: Don McLelland explained the benefits of the Concord
Sports Center. Discussion continued on whether it was worth the investment of
$1,000 by BBO to guarantee time at the Sports Center. Ron Shutton offered to
subsidize the costs of BBO would match it. After further discussion is was
decided that the board was not prepared to make a vote on spending the money
because the information initially presented has changed. Don was going to try to
get more definitive information for the next meeting where there might be more
people in attendance.
NOMINATIONS FOR 2006/2007 BOARD: It was discussed that the November meeting is
the time to vote for board members. A list of 10 names would be presented on the
ballot with the opportunity to write in. Once the election is held, specific
position and those filling them would be identified. The following names were
nominated and seconded as follows:
Tracey
LeClair Nominated
by John Thurber Seconded
by Patty Brace
Bill
Brace Nominated
by Mary
Boynton Seconded
by John Thurber
Dave
Wilder Nominated
by Tracey
LeClair Seconded
by Patty Brace
Patty
Brace Nominated
by Dave
Wilder Seconded
by Tracey LeClair
John Thurber Nominated
by Tracey
LeClair Seconded
by Gayle Price
Don McLelland Nominated by Mary
Boynton Seconded
by Russ Freelove
Mary
Boynton Nominated
by Patty
Brace Seconded
by Jeremy Goodine
Gayle
Price Nominated
by Tracey
LeClair Seconded
by Mary Boynton
Russ
Davis Nominated
by Patti
Brace Seconded
by Tracey LeClair
Michele Contigiani Nominated by
Mary
Boynton Seconded
by Patty Brace
All Nominations were accepted that night with the exception of Russ Davis and
Michelle Contigiani who were not present. Tracey will contact them to obtain
their acceptance or denial.
Patty suggested that the board try to recruit volunteers for the board from the
T-Ball and Coach Pitch level BBO community in order to allow for succession
planning. All agreed.
PARKING AND FIELD PRIVILEGE: The subject of the trouble with parking was
discussed. Concern on Buses parking in the parking lot, monopolizing several
spaces was expressed. It was suggested that we talk to Tim
Saunders about asking if the buses can park by the Gale School. Patty raised the
point that the school allows BBO to use the fields, that it is a privilege and
that we have no rights to Fields 1 – 4 and that we would need to be careful
what we asked for. It was stated that BBO shouldn’t be on the
fields until the schools are done using the fields. BBO will need to promote
this ruling for the upcoming season so as not to jeopardize our privilege.
LACONIA LITTLE LEAGUE: It was reported that John Ford was elected President of
Laconia LL. Tracey and Bill want to have a meeting with Laconia Little League as
well as Tilton Northfield. It was suggested that we add to the January 2007
agenda whether to inter-league play with Tilton/Northfield as well as
Canterbury. We also need to think about inter-league play with
Laconia. Bill with check with John Ford and the new board about a meeting.
OTHER: Patty raised the issue of looking into purchasing our own property for
playing fields. The 10-year plan shows that the hill and Field 5 are most likely
gone due to road improvements. All agreed it would be a huge endeavor and having
a benefactor would be advantageous. It may be possible to lease fields from
complex owners in the future as well. Food for thought!!!
FUTURE MEETINGS: Meetings will be held consistently the 2nd Thursday of the
month, January through May.
Bill Brace motioned the meeting adjourned as of 8:05 p.m., seconded by Mary
Boynton
Respectfully submitted by Gayle Price
B.B.O.
Monthly Meeting Minutes 9/14/2006
BELMONT BASEBALL
ORGANIZATION
BOARD MEETING
September 14, 2006, Corner Meeting House – 6:30 p.m. to 8:45 p.m.
ATTENDANCE: Tracey LeClair, Don McLelland, Bill Brace, Patty Brace, Dave Wilder,
Mary Boynton, Russ Davis, Steph Derosier, Gayle Price & Wendy Romagnolli.
MINUTES: The minutes to the last meeting were not available for review
TREASURER’S REPORT: Patty Brace distributed a Treasurer’s Report. A profit
of approximately $1,500 was reported. Patty will prepare a report comparing what
was actually spent in each budget category to the budgeted item. Gayle asked how
the amount was determined to move to the Capital Account. Basically it is an
analysis of expenditures and leaving a base amount in the accounts. The rest
gets moved to the Capital Account.
CLOSE OF THE SEASON: We would like to have a joint meeting with Laconia Little
League to discuss several issues throughout the season. Accounting and
organization of equipment is needed. Storage of Uniforms in a plastic bin will
be needed. Field Clean up was discussed. Don McLelland expressed the need for
shelves to be added to the storage shed and we discussed volunteers of who might
be able to build them.
A discussion continued about BBO’s responsibilities in relation to the field
and the snack bar. Doug Ellis called us to have the freezer moved in the snack
bar. He also said that we could do what we wanted in regards to the dug-outs on
field 5 with the exception of not building a wood structure. There continues to
be discussion about who uses and has control of the various fields and many
times it does not work in the favor of BBO.
It was determined that Saturday, September 23 at 11:00 would be the time to
clean-up the Equipment Shed.
LAWN MAINTENANCE: Patti spoke of the issues with David Brown. He did not fulfill
his responsibilities and he was billing BBO without performing the work. He was
released of any further duties.
CONCESSION STAND – Price Plumbing has volunteered to turn off the hot water,
pull the electricity and change toilet seats at the snack bar. It was decided
that it could be done anytime after the Fall Fling. The Robotics club will buy
the remaining supplies in the concession stand.
NOREASTER TOURNAMENT: We would like to be better prepared for the Noreaster
Softball Tournament and will ask that Bill Clary keep BBO informed so that we
can arrange food. It is a good fundraising opportunity for us.
OLD HOME DAY: Disaster with the Bathroom situation!!! The
Concession Stand made around $400.
It was discussed that perhaps we remain open for the NorEaster Tournament and
not Old Home Day. No final decision was made.
WEBSITE: Dave Wilder wondered if the new BBO Website could be launched. All
approved this action.
FALL BALL: Discussion ensued on whether it was worth holding a Fall Baseball
program. The Pro’s and Con’s were discussed and it was decided that we
should. Communication and better organization will need to occur in order to
make it a successful program. It cost players $6.00 per shirt.
CONCORD SPORTS CENTER: Don McLelland raised the topic of a relationship with
Concord Sports Center. If the league paid $1000, this will offset any BBO player
and they would only need to pay $5.00 per visit to use the facility. Said that
the owners are willing to discuss other possibilities and pricing. It was
decided that we needed to have further communication throughout the BBO
Community before making any final decisions. This will be promoted through
announcements before the next BBO meeting.
MEETINGS: It was discussed that the next meetings would be October 12 and
November 9th as Thursdays work best. Patti said we should meet more often and
the entire board said we need to do better at meeting in a more formal way where
things got decided by the whole board and there would be opportunity for
discussion.
Bill Brace raised a number of discussion items:
1. Interleague play with Tilton
Northfield
2. Many cancelled games with
Laconia Little League
3. Canterbury is not easy to play
with
4. Matt Lovely wants to help
ripping up the field for irrigation
5. Laconia Little League is
interested in having Belmont join their Charter. For All Star purposes we would
be better able to compete. Wendy R. raised the point of view
from the kids about how they might feel being on a Laconia team with Laconia
coaches.
FENCE SIGNAGE: It was briefly discussed that getting sponsors for fence signs is
definitely worth pursuing with more effort.
The meeting adjourned at 8:45 p.m.
Respectfully submitted by Gayle Price
| 
Belmont
Baseball Organization
